In QuickBooks Self-Employed (QBSE), transactions marked as Other Business Expenses appear in the disallowable expenses tax column if they are not deductible according to tax regulations, Sarah. Disallowable expenses under Other Business Expenses include: Private or non-business portions of these expensesProtective overalls, headgear, gloves, and specialized clothingPayments to clubs, charities, or political parties; ordinary clothing bought for work If the transactions you've marked fall into one of the expenses listed above, this would explain why they appear in the disallowable expenses tax column. For more tips in managing your expenses in QuickBooks Self-Employed, please check this helpful resource: Allowable and disallowable expenses. Feel free to revisit this thread if you have any other questions. Have a great day!

Question

Why would some transactions I have marked as 'other business expenses' (various) be showing in the disallowable expenses tax column?

Forum|Forum|1 year ago
July 5, 2025
1 reply
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QuickBooks Self-Employed

C

CharmieH

QuickBooks Team

In QuickBooks Self-Employed (QBSE), transactions marked as Other Business Expenses appear in the disallowable expenses tax column if they are not deductible according to tax regulations, Sarah.

Disallowable expenses under Other Business Expenses include:

Private or non-business portions of these expenses
Protective overalls, headgear, gloves, and specialized clothing
Payments to clubs, charities, or political parties; ordinary clothing bought for work

If the transactions you've marked fall into one of the expenses listed above, this would explain why they appear in the disallowable expenses tax column.

For more tips in managing your expenses in QuickBooks Self-Employed, please check this helpful resource: Allowable and disallowable expenses.

Feel free to revisit this thread if you have any other questions. Have a great day!

S

sarah206Author

Thanks - my question wasn't about the difference between allowable and disallowable expenses, as I understand that.

It was why QB would put some expenses I have categorised as OBE, in the disallowable expenses. It won't know what the expense is for? They are all allowable - mainly platform costs that I use for my work.

Clark_B

QuickBooks Team

Thanks for clarifying, @sarah206. You'll have to toggle your connected bank transactions as Business Type.

First, the reason your Other Business Expenses (OBE) transactions are appearing under disallowable expenses in the tax column of SA103F is that they were tagged as Personal type.

To change it to Business type in QBSE, here's how:

Navigate to the Transactions menu and locate the transactions tagged as Personal or OBE that are showing as disallowable.
Update the Type of these transactions by changing them to Business.

For more detailed information about allowable and disallowable expenses, refer to this resource: Allowable and disallowable expenses.

If you'd like to review and print a summary of all taxes applied to your expenses and invoices, follow these steps:

Go to the Reports menu and select Tax Summary.
Filter for the relevant tax year and click View.
Next to the email icon, click Print.
Review the report and select the Print option to finalize.

We're always available to help you out if you have any other questions.

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