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October 2, 2025
Question

One time payroll payment for employee reimbursement

  • October 2, 2025
  • 1 reply
  • 4 views

Would like to add a one time payment to payroll for an expense report.

1 reply

QuickBooks Team
October 2, 2025

I can help you add a one-time payment for your employee's reimbursement, @RemoteController.
 

To apply reimbursements in payroll, add the pay types to your employee's profile and ensure the reimbursement mapping is set up in your Payroll settings.
 

Follow these steps:
 

  1. Go to Payroll and select your employee.
  2. Scroll down to the Additional pay types section and click on +Add.

    image.png
     
  3. Choose Common pay types, then Reimbursement.
  4. Leave the Recurring Amount blank.
  5. Once done, hit Save.
     

Next, go to your Payroll settings to check your mapping for your reimbursements.
 

  1. From the Gear icon, select Payroll Settings.
  2. Under Accounting, click the pencil icon.
  3. Scroll down to Wage Expenses and click the pencil icon.
  4. Scroll down to Reimbursements and choose the liability account you created.
  5. Once done, hit Save, then Done.

    image.png
     

Please don't hesitate to get back to us if you have further questions or concerns.