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New Member
December 1, 2025
Question

New Quickbooks ship station is still terrible

  • December 1, 2025
  • 34 replies
  • 135 views

I have been using quickbooks for over 25 years and done almost 27,000 invoices. I am a small company and like to keep things fast and simple. The current shipping manager has been just fine all these years. When quickbooks tried to force us to use the new shipping manager earlier in the year it was useless. Obviously they knew this because they have extended the start date about 6 months, I guess to iron out the wrinkles, now there is a new start date showing it will convert over next week. I tried it for the heck of it and it is still far from ready. As for making it easier, that is a joke. And of course trying to get support from quickbooks about it is useless. I tried this last week and the tech admitted to me that they know nothing about it. She tried to help me and she was learning right along side of me and finally told me it was a shipstation issue and I should contact them. The first things I noticed was it was not showing my negotiated fedex rates and showing only the full charge rates. The second thing I hated was just trying to ship a simple fedex envelope was not easy. It does not have the pre stored in details and I found that each time you have to put in the length, width and height for even an envelope. The only time you should need to do this is when it is a non fedex supply item. Luckily quickbooks at least still gives the option to still use the old shipping manager which works just fine, and I would like someone at quickbooks to tell me why we cannot have the option to continue to use the old version if we want to. For over $1000 a year now for yearly quickbooks subscriptions they should have people trained on a big change like this. I am worried that next week the old one will just stop working. 

34 replies

Moderator
December 1, 2025

Thanks for reaching out to the Community, steveb1617.

 

I can certainly understand how an ability to use the original version of Shipping Manager after the update could be useful and have submitted a suggestion about it as of today.

 

You can also submit your own feature requests while using QuickBooks.

 

Here's how:
 

  1. In the top menu bar, go to Help, then Send Feedback Online.
  2. Choose Product Suggestion.
  3. Enter your suggestions.
  4. Select Send Feedback.

 

Your feedback's definitely valuable to Intuit. It will be reviewed by our Product Development team and considered in future updates. You can stay up-to-date with the latest news about your product by reviewing Intuit's Product Updates webpage.

 

In regard to your ShipStation integration, if you need assistance with this process, I'd recommend reaching out the ShipStation directly. You can check their website for contact information.

 

I've also included a detailed resource about working with Shipping Manager which may come in handy moving forward: Get Started with the new Shipping Manager

 

Please don't hesitate to send a reply if there's any additional questions. Have a wonderful Monday!

New Member
December 1, 2025

that does not tell me anything and the getting started with the new shipping manager does not solve any of the problems that I am having with it. The easiest thing to do is just let us have the option of using the old or the new, and where I mentioned that quickbooks tech support has no idea about how to operate the new shipstation and just pushed me over to shipstation to answer a question where shipstation told me to go back to quickbooks. here is a response I got from shipstation. turns out other people are complaining that quickbooks is just passing them on since no one knows how to solve any problems with the shipstation. 

 

Hey there Steve,

I do apologize for the back and forth on this. You are not the first person to tell us that Quickbooks pushes customers back to ShipEngine.

If there are any additional questions you have, please feel free to reach out.

Thank you,

December 1, 2025

I agree that the old shipping manager tool is still superior to this new format. I will acknowledge that improvements have been made since June when they first presented the ShipStation tool. At that time you did not have the ability to add multiple packages to a shipment, there was no option for a reference line to be added to the shipping label, you couldn't bill 3rd party and it was not pulling my negotiated rates.

 

However, outstanding issues that persist in my own experience: I have to actually scroll down a screen and select from multiple pull down menus and then it generates a secondary pop up to print the shipping label. Overall it's way less efficient and definitely more time consuming to process a single shipment than the old platform. Also, if I have multiple parcels in a single shipment, it only pastes 1 tracking number to my invoice. Even when I log back into shipstation to retrieve the other tracking numbers, they are not listed. I need to provide my customers with all tracking numbers for their order.

 

December 4, 2025

Totally agree with your statement !

 

Today, I tried to setup the New Shipping Manager ( QB Premier Plus Manufacturing and Wholesale Edition - 2024 version R18_45) and it forces me to setup USPS, and provide a credit card number!!

First of all we don't use USPS and never used it!  and we don't use credit cards for shipping. 

What the heck?!?  We only use FedEx and UPS , and we have had those accounts for over 20 years, and most of the time we use our clients accounts anyway.

The OLD Shipping Manager worked fine, but sine we upgraded to 2024, it is not usable! 

I will wait few days , since it is supposed to be released 12/7/2025 now. 

QuickBooks is damaging its reputation with these delays and software not working properly for months!

We have to do all our shipping outside of QB now. 

 

December 4, 2025

Have to fix all your phone numbers to have no hyphens / no special character / no spaces for every shipment

Also no way to make a return label prefilled like the old one.

 

This is really the worst update ever

 

 

December 5, 2025

Agree with everyone's comment.

 

1. should not even collet the phone # or at least allow special characters such as "-" or "/" on the phone # field.

2. why does it not showing the Fedex negotiated rate but it will show the UPS negotiated rate?  This is a huge deal breaker because I don't want to charge the customer on the much higher retail rate of the Fedex OneRate flat rate service.

3. why do I need to input the Fedex flat rate box's dimension where I don't need to input the flat rate box for USPS.

4. why can't we save some custom box dimension so I don't need to input that every time?

5. why can't the label to be printed directly to the zebra thermal printer, why does it have to open the label on chrome browser and then I have to go to that chrome browser and click print again?

 

HOW STUPID can this shipping manager app get?

 

Look around the shipping app from other company, this version is absolutely a joke.  It's making a very simple task of creating a shipping label much longer than it would take.  QB should pay me extra for every label that I created with this stupid amateur shipping manager.

December 8, 2025

I was on the phone with a support manager for hours on Friday, they had the same thoughts I have.  A dumpster-fire.

 

Of course, they picked the best time to make changes to shipping.  It's not like any of us have a major holiday coming up where our shipping volume is high.  Let's totally break everyone's workflow right now.

December 10, 2025

New Shipping Manger - A total catastrophe failure. Over 75% of my service business is mail order via UPS and I find your new shipping manager for quick books enterprise unable to function at all. I have spent over 6 hours with your tech support and an additional 2 hours with UPS’s API support group. Of the four separate QuickBooks techs I contacted none were trained or had any real knowledge of how the new system is to be setup. A couple of your techs are affirming the new ship manger is not working as intuit anticipated. On that note I asked to go back to the original shipping manager that worked good for or operation for over 15 years. The general response was no going back to the old system, “it’s not there anymore”. In Summary, if intuit and or their developer contractors cannot make a working shipping API, my next accounting system will be something other than QuickBooks Enterprise.

December 11, 2025

How do you get rid of the box reminder.  It wont x out and Ive tried learn more and set up now and neither works.  Its really annoying.

 

 

QuickBooks Team
December 11, 2025

I truly understand how frustrating it can be to deal with the reminder box, especially if it disrupts your day-to-day work, Elke. Please know that the Community team is always here for you. Let's collaborate to modify the default settings and remove this pop-up from your screen.

 

You can enable the Turn off pop-up messages for products and services option in the General Preferences to disable pop-up windows. This will help ensure an uninterrupted experience and enhance your productivity when managing your finances. Here's how to do this:

 

  1. Navigate to the Edit menu, then select Preferences.
  2. Click on General.
  3. In the My Preferences tab, tick the Turn off pop-up messages for products and services box.
  4. Once done, hit OK.

 

If the reminder box still appears, you may try closing and reopening your QuickBooks Desktop.

 

If the issue persists, we recommend contacting our Live Support team. They have the tools to securely access your account, identify the root cause of this problem, and guide you through the steps to completely remove the reminder box.

 

Please follow the steps below:

 

  1. Go to Help, then select QuickBooks Desktop Help/Contact Us or press F1 on your keyboard.
  2. Click Contact Us.
  3. Enter your concern.
  4. Hit Continue.
  5. Select to chat with us or Have us call you.

 

Also, make sure to check their support hours so you will know when representatives are available to help.

 

Elke, please don't hesitate to reply below if you need further assistance or have any other questions. We're here to support you every step of the way and ensure you have the best experience possible.

December 15, 2025

Do you really think you answered my question?   Really?  

December 16, 2025

I too am not happy about the new Ship Station forced onto QB customers.  QB customer service was clueless how to answer my questions and resolve my issues, and directed me to contact Ship Station.  In addition to the issues you stated, when I finally spoke to Ship Station, they couldn't tell me if my UPS and FedEx discounts would apply.  Also, now there is an added monthly fee to use the Ship Station software.  In addition, we how have to use our working capital to add funds to our Ship Station account in order to have the "privilege" to use this complicated and time consuming Ship Station software.  This was an Epic Fail for QB.  Although it is duplicating steps, I am now processing shipments via UPS.com and FedEx.com; it is still easier the using QB Ship Station and at least I know I am getting my UPS and FedEx discounts, and see all my tracking numbers for multi package shipments.  Turn back the clock QB and go back to the simplified, proven Ship Manager process.  If it "ain't broken, don't fix it."

December 17, 2025

Enterprise Manufacturing and Wholesale user here. Completely agree with all the other comment already posted. Since the old ship method continued to work well beyond originally indicated date, we assumed it would continue to be an option for the foreseeable future. Upon installing update today, we found that all previous shipping history is no longer accessible. At a minimum, shipping history should have been made available as a read only archive within QB.

 

Today, for new shipping manager, we're forced to log in which we don't normally do. Once logged in, I'm told a USPS account will be created which we did not request, do not require or utilize as a shipping method. Then instead of being able to simply add our UPS account number, a credit card is required. There is no reason a credit card should be required when we already receive separate invoices for UPS shipments.

 

This roll-out is a joke. There is no understanding of how shipping and business at large works. This roll-out seems to be based around a money grab and is completely unnecessary since the previous shipping manager worked just fine and is directly integrated in QB.

 

While we're not retail, who thought it would be a great idea to force this update in the busiest shipping time-frame for the entire year!?! It was bad enough when a force major update broke reports but this is ridiculous. At this pace, it just a matter of time until someone that listens to their customers will come after QB customers in a real way... 

January 9, 2026

We are an Enterprise Solutions Desktop user.  Same issue as everyone else.  We have been avoiding the update as long as possible because the old system worked great for us.   

 

I guess at this point, we are just waiting to see if Quickbooks will roll back the changes and allow us to use the shipping system as we have been for the past 15 years, or if it's time to move to something else?  

 

January 11, 2026

Reading all these complaints is very discouraging.  Apparently, Quickbooks doesn't care. They haven't even acknowledged the problems with this new so-called "better" shipping manager, let alone attempted to fix them.  IT DOESN'T WORK!  Don't you get it?  Are you so large that you don't care? Someone should lose their job.  This publicly held company on the Nasdaq deserves to take a big hit.  Is there a Wall Street Journal writer out there who will take this on?

January 16, 2026

This new shipping manager doesn't make a determination on business/residential for FedEx. Nor does it calculate out of area surcharges.  Many shipments are coming in at double the quote. Other issues are how extremely slow it is to load. Launching on Dec 7th was just a big F U to retailers during the Holidays. It takes at least 90 seconds to generate the label with several redundant steps. i.e. purchase the label "responds" something went wrong, try again" It will print on the second attempt, but this is on every single label. Taking nearly 2 minutes to print a single label.  At 150 shipments per day, that's 5 hours just to create labels, assuming the data entry person doesn't stop for any type of break.