Question

Check - Accrual System

Forum|Forum|1 year ago
January 6, 2025
1 reply
5 views

We sent a check in December that didn't get cashed until January. We want to book this check in December. What is the best way to do so in QB Online? Thx!

QuickBooks Online

S

SheandL

QuickBooks Team

Hi there, Lisa. I'm here to assist you in ensuring that this check is recorded accurately in QuickBooks Online, and I'll guide you through the steps to accomplish this.

To properly record this check, you should manually mark the original check as cleared in your bank register. This step is crucial for aligning with your accounting practices and allows for seamless reconciliation of your bank statements at the end of the month. Here’s how you can do it:

Open your QuickBooks Online account.
Go to the Gear icon, then select Chart of Accounts.
Select the bank account where the check is recorded, then click View Register.
On the Bank Register page, find the check transaction from December.
Click the check entry to open, then under the ✔ column, click the box until it shows as "C" to clear it.
Hit Save.

Here's a screenshot for your reference:

Moreover, if this transaction has already been matched in your banking page, it's best to undo or unmatch it and manually clear the check entry. This adjustment ensures that you can still record your check within the December timeframe according to your accrual accounting method.

Additionally, you can enhance your financial opportunities by leveraging the expertise of our QuickBooks Live Expert Assisted team. They specialize in optimizing financial management and provide personalized advice that suits the specific requirements of your business. Just click the link to connect with one of our specialists.

I'll also include this article if you need help reviewing and ensuring that your bank and credit card statements match: Reconcile an account in QuickBooks Online.

You're free to post in this forum if you have additional questions or need assistance, Lisa. I'll be around to help you.

L

lisa-2i-t-comAuthor

This was a manual check - so the first time it has been recorded is when it was cashed in January. When the transaction imported, it just imported with the posted date. Not the date that I manually wrote on the check (a December date).

A

Aldren18

QuickBooks Team

I value your precision in accounting, Lisa. I’ll ensure that this check is precisely reflected in your records, allowing for accurate financial tracking.

In QuickBooks Online (QBO), you can adjust the date of an imported check to reflect when it was actually recorded. This straightforward process will ensure that your financial records remain accurate.

Here’s how you can do it:

Navigate to Transactions from the left-side menu.
Select Chart of Accounts and choose Bank Register.
Locate the imported check and click on it.
In the Date field, enter the correct date.
Click Save.

I've attached a screenshot below for your reference:

Additionally, I want to highlight these resources that can assist with your bank transactions in QBO to ensure thorough financial management:

As always, should you have any further questions or require additional support as you continue your financial endeavors, please reach out through this channel. We are eager to assist with your accounting needs and look forward to our continued collaboration to ensure your financial success.

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