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February 24, 2026
Question

customer payment bounced, how do I fix that in my record keeping? Can't reach a live rep

  • February 24, 2026
  • 1 reply
  • 4 views

Hi all - I keep getting referred to the blogs, the videos, etc and cannot seem to reach a live person to help walk me through this issue.  I have an invoice a customer paid, then their bank rejected it and pulled it back out of my account.  So the invoice says paid, even though it was rejected.  I had to recreate a new invoice for this customer so they could pay it, but now the first invoice says I need to fix it and I'm not sure how to since it shows paid even though it's not because the bank rejected it or did a chargeback.   Can anyone walk me through step by step how to fix this?  I don't want to delete the first invoice because I'm afraid this will mess up book keeping stuff.  Thanks in advance. 

1 reply

QuickBooks Team
February 25, 2026

Hello there, Lolockie. Thank you for providing detailed information. Handling a rejected payment and chargeback requires assistance from our Live Support team, as this involves complex steps that could impact your accounting records.

They’ll be able to walk you through the process, review your account, and provide detailed guidance on how to fix the transactions without compromising your bookkeeping.

 

  1. Navigate to the Help menu.
  2. Click the Search option and type "contact support."
  3. Select the Contact Us tab at the bottom.
  4. Enter the question or topic with which you require assistance.
  5. Follow the prompts, then choose a way to connect with us: Have us call you or Chat with us.

 

You can check their support hours to get timely assistance.

 

Click the Reply button if you have additional concerns about QuickBooks. We’ll assist you promptly.