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devrom
November 13, 2024
Solved

When using QuickBooks Online Bill Pay, do I have to use the QuickBooks check printing service, or can I print checks myself?

  • November 13, 2024
  • 3 replies
  • 140 views

Hi all,

 

My organization processes ~1,000+ bills per month to vendors and sends out payments via check and ACH. Our bills flow through QuickBooks right now the old fashioned way and we send out checks and ACHs outside of QuickBooks. We are researching QuickBooks Bill Pay to see if this is a viable option to meet our needs. We are current QuickBooks Online users. If we want all of our bills to flow through QuickBooks Bill Pay, for payments sent by check will we be required to use the check printing service from QuickBooks that costs $1.50/check? Or is there an option to pay a bill that flows through Bill Pay by check which we print and cut ourselves? Please let me know if I can clarify. Thanks!


Devon

Best answer by sofiamdc-2341

Yes, you can absolutely create, record, and print checks on your own using your check stock in QuickBooks Online. This is done using the standard check-writing feature, which operates separately from the Bill Pay service. If you prefer to print your checks directly rather than using a third-party service, here is how you can set everything up.

 

How to create and print a check in QuickBooks Online

  1. Select + Create, then select Check.
  2. From the Payee dropdown, select the vendor or person you're paying.
  3. From the Bank Account dropdown, choose the account the payment should come from.
  4. Fill in the rest of the details, such as the amount, memo, and any category info.
  5. Select Print check to print immediately, or select Print later to add it to a print queue for batch printing.
  6. Select Save and close.

 

How to print checks in batches

If you're processing a high volume of checks, you can queue them and print in batches:

  1. Go to All apps, then Expenses and Bills, then Expense transactions.
  2. Select Print checks.
  3. Set your print preferences and check stock type.
  4. Select the checks you want to print and select Preview and print.

 

QuickBooks Online supports both voucher and standard check stock styles. Feel free to adjust your layout under Print setup whenever you are ready to get started.

 

If you have any other questions about managing your bill payments in QuickBooks, please feel free to reach out. We are always happy to help!

 

Check Out:

3 replies

C
Carneil_C
Level 6
November 13, 2024

QuickBooks automatically sends and prints checks for you when using Bill Pay, @devrom. I'll lay down the information you need about how it works with QuickBooks Online (QBO).

 

QuickBooks Bill Pay is packed with powerful automation designed to help you ditch the time-consuming manual work of paying bills. When you set the payment method as a check, you don’t have to set up anything on your end.

 

You can create regular checks and print them if you want to print and cut checks on your own. Here's how:

 

  1. Go to + New, then select Check.
  2. Select who you want to address the check to from the Payee ▼ dropdown.
  3. From the Bank Account ▼ dropdown, choose the account from which you want the money to come.
  4. Fill out the rest of the fields accordingly.
  5. From there, you can print the check if you want to.
  6. Click Save and close.

 

Moreover, this article will walk you through the process if you'd like to track your monthly payments to each vendor: Run and save a monthly expense report by vendor.

 

The thread is still open to other concerns about Bill Pay. We're here to help you in any way we can.

C
Chrea
Level 1
November 13, 2024

@devrom 

You can also signup for Melio to integrate with QBO and pay your bills with ACH for free. You don't need to ask for any ACH information for your vendors to feel safe.

https://quickbooks.intuit.com/learn-support/en-us/payments/payments-scheduled-by-melio-prior-to-dec-11-more-q-s/00/1349740

 

sofiamdc-2341
sofiamdc-2341Community ManagerAnswer
Community Manager
August 19, 2026

Yes, you can absolutely create, record, and print checks on your own using your check stock in QuickBooks Online. This is done using the standard check-writing feature, which operates separately from the Bill Pay service. If you prefer to print your checks directly rather than using a third-party service, here is how you can set everything up.

 

How to create and print a check in QuickBooks Online

  1. Select + Create, then select Check.
  2. From the Payee dropdown, select the vendor or person you're paying.
  3. From the Bank Account dropdown, choose the account the payment should come from.
  4. Fill in the rest of the details, such as the amount, memo, and any category info.
  5. Select Print check to print immediately, or select Print later to add it to a print queue for batch printing.
  6. Select Save and close.

 

How to print checks in batches

If you're processing a high volume of checks, you can queue them and print in batches:

  1. Go to All apps, then Expenses and Bills, then Expense transactions.
  2. Select Print checks.
  3. Set your print preferences and check stock type.
  4. Select the checks you want to print and select Preview and print.

 

QuickBooks Online supports both voucher and standard check stock styles. Feel free to adjust your layout under Print setup whenever you are ready to get started.

 

If you have any other questions about managing your bill payments in QuickBooks, please feel free to reach out. We are always happy to help!

 

Check Out:

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