We use Intuit QuickBooks Online Payroll with QuickBooks Time. Our employees do not automatically receive holiday pay. To qualify, they must work (or use approved vacation time) for their full scheduled shift both before and after the holiday. Because of this policy, I can't enter holiday hours until after the holiday has passed and I know who qualified.Step 1 – Tell QuickBooks Time which employees qualified for holiday payTo mark an employee as eligible, I have to go to:QuickBooks Time → Time Off → Accruals and Balances → Select Team Member → Time Off Code: HOLIDAYThis process is very cumbersome for several reasons:I have to select employees one at a time. The employee list includes all terminated employees, and we've been using Intuit Payroll since 2009, so I have to scroll through a very long list of former employees every time. There doesn't appear to be a way to filter out inactive employees or update multiple employees at once.Is this really the intended workflow? Is there a better or more efficient way to tell QuickBooks Time which employees have met the holiday pay requirements?Step 2 – Add the holiday timeAfter completing Step 1, I go to:Time Off → Add Time OffHere I can assign the Holiday time off code, date, and hours. Fortunately, this step allows me to update multiple employees at once.However, I'm running into another problem: I can only select dates within the last five days. Any earlier dates are grayed out, so if I don't complete the process quickly enough, I can't enter the holiday for the correct date.Is there a setting that allows me to enter time off for older dates?My questionFor companies whose employees must meet attendance requirements before receiving holiday pay, how are you handling this process in QuickBooks Time? Is there a more efficient workflow than the one I'm using?

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Holiday Pay in TIME T-sheets

Forum|Forum|1 day ago
July 10, 2026
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We use Intuit QuickBooks Online Payroll with QuickBooks Time. Our employees do not automatically receive holiday pay. To qualify, they must work (or use approved vacation time) for their full scheduled shift both before and after the holiday. Because of this policy, I can't enter holiday hours until after the holiday has passed and I know who qualified.

Step 1 – Tell QuickBooks Time which employees qualified for holiday pay

To mark an employee as eligible, I have to go to:

QuickBooks Time → Time Off → Accruals and Balances → Select Team Member → Time Off Code: HOLIDAY

This process is very cumbersome for several reasons:

I have to select employees one at a time.
The employee list includes all terminated employees, and we've been using Intuit Payroll since 2009, so I have to scroll through a very long list of former employees every time.
There doesn't appear to be a way to filter out inactive employees or update multiple employees at once.

Is this really the intended workflow? Is there a better or more efficient way to tell QuickBooks Time which employees have met the holiday pay requirements?

Step 2 – Add the holiday time

After completing Step 1, I go to:

Time Off → Add Time Off

Here I can assign the Holiday time off code, date, and hours. Fortunately, this step allows me to update multiple employees at once.

However, I'm running into another problem: I can only select dates within the last five days. Any earlier dates are grayed out, so if I don't complete the process quickly enough, I can't enter the holiday for the correct date.

Is there a setting that allows me to enter time off for older dates?

My question

For companies whose employees must meet attendance requirements before receiving holiday pay, how are you handling this process in QuickBooks Time? Is there a more efficient workflow than the one I'm using?

J

JeraldR

QuickBooks Team

As for step 1 you provided, you'll have to continue doing the process since it is working as designed by the system. As for step 2, your workaround is correct. A grayed-out date will show once you have approved a week. QuickBooks automatically locks those dates (which is why they show up grayed out). We can unapprove it to unlock the calendar so you can make the necessary changes. Here's the quickest way to do it:

Go to Approvals, then head to the Approved tab.
Click Unapprove.
Once done, navigate to Time Off, then Add Time Off.
Select the member you unapproved, then Continue.
Choose Holiday in the Code dropdown.
The grayed-out dates are gone, and you can make any changes.
Once done, hit Save.

Please let us know what else we can help you with by leaving a comment below.

Step 1 – Tell QuickBooks Time which employees qualified for holiday pay

Step 2 – Add the holiday time

My question

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