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qb TIME onlu user

Forum|Forum|11 months ago
July 24, 2025
1 reply
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Can I have a user that is only on TIME?

QuickBooks Time

Best answer by LDO

I’d like to build up on the information provided by my colleague to directly address your concern and make sure we get this resolved for you, LDO.

To allow your new user to see everyone’s TSheets (clock-in/clock-out times, time off requests, etc.), you can assign them a Custom Role in Permissions with the following steps:

Log into your account and navigate to the My Team section.
Click on the team member you wish to edit.
Under the Permissions tab, select Custom.
Check Manage timesheets for all team members.

Please note that by enabling this permission, the user will also have the ability to edit timesheets. Currently, there isn’t an option to provide "view-only" access while still granting approval capabilities.

On the other hand, the user will not be able to access payroll information just by having the permissions to view and manage TSheets. Payroll access is controlled separately and is only available to users with direct access to the Payroll module in your QuickBooks account.

You can also access this helpful article to learn more about detailed permission levels: Manage team member settings and permissions in QuickBooks Time.

If anything else comes up or if you have additional queries, just drop a reply here. We’re always available to assist.

Here is what I have learned after talking with Amy at Time Support. She said that the user (Mary Jane) must be setup as employee in QB Payroll, but not to give (Mary Jane) a role in Payroll Settings> Manager Users. If you give a user a role in Payroll Settings>manager user then they will see confidential payroll data.

So Amy said Mary Jane should be a regular employee with no special role in Payroll. Then go Time and change Mary Jane's role only in TIME.
I had givien Mary Jane the Custom Role, but Amy said I should give her the Administrator, but I was hesitant because I feared that the Aministrator role would allow Mary Jane to see confidential payroll information.
Relunctanlty I did what Amy said and gave Mary Jane the Admin role in TIME, then I gave Mary Jane all the permissions. And YAY YAY YAY now Mary Jane can go into time, and see and fix adjust and modifiy everyones time entries, but Mary Jane can't see any confidential information from Payroll.
Thanks
LDO

JoesemM

QuickBooks Team

You can set up the user role as Custom in QuickBooks Time, LDO.

The Custom role is limited to logging their hours, checking their timesheets, and performing fundamental activities related to time tracking. To access timesheet reports and approve or deny timesheets for all team members, you'll need to enable the manage timesheet option.

To add the team members manually in QuickBooks Time, follow the steps below:

Go to My Team.
Select Add team members, then Add manually.
Enter their information, and select a role.
- Note: The available role options are Administrator, Worker, and Payroll Manager.
If you'd like an invitation to be sent to the team member(s), enter their email address(es) and/or mobile number(s), and select Send an email invitation, or Send a text message invitation.
Select Add Team [#] Member(s).

To grant a Custom permission, here's how:

Go to My Team.
Select a team member.
Click the Permissions tab, adjust the permissions to Custom, and select Save.

For more details on managing your team members, you can visit this link: Add and manage team members for QuickBooks Time. It also contains information on how to edit and archive team members in QuickBooks Time.

Please feel free to reach back out if you have any other questions. I'll be here to help in any way that I can.

L

LDOAuthor

Are there restrictions that I can enable will keep the user from being able to access PAYOLL?
I only want them to see the T-sheet module. I do not want them to see payroll.

I do want them to see everyone's time information, such as clock in time and clock out time and time off requests.

Thanks
LDO

C

continea

Level 5

Hey LDO, thanks for chiming in! If you follow the instructions my colleague mentioned above, they would only have access to their timesheet unless you choose to change those permissions. They wouldn't have access to payroll either unless you allow it as well. Let me know if you have any other questions or concerns. We will be around!

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