We are a property management company, we manage 300+ properties for various owners. What is the best way to record purchases, that we then would charge the owner for?

You can utilize the billable expense feature in QuickBooks Online (QBO) to record your purchases for materials and subcontractor labor and link them to specific properties or landlords, Nicole.

First, you'll need to turn on the billable expense feature to record your purchases. Once turned on, please follow these steps:

1. Go to the + New menu and select Expense (or Bill, if recording unpaid vendor transactions).
   
   
2. Fill out the vendor information, expense account, and amount.
3. In the Customer/Project field, choose the landlord or property you're managing.
4. Mark the transaction as Billable to pass on the cost to the landlord.
   
   
5. Once done, click Save.

Once saved, the expense will be linked to the property and ready for use when invoicing.

At the end of the month, you can create an invoice to charge landlord for the property expenses you paid.

1. Go to + New and choose Invoice.
   
   
2. Select the landlord as the Customer.
3. All billable expenses recorded earlier will show up on the right. Click Add to include them in the invoice.
4. Review the invoice, you can add notes like "Test repair for 123 Main Street," attach receipts if necessary, and send it to the landlord.
   
   
5. Once done, click Save.

Also, you can consider utilizing the class or sub-customer feature to help you manage your company's multiple properties in QBO.

Feel free to use the comment section below if you need further assistance with property expenses or any QuickBooks-related concerns. We're here to help and will respond promptly to ensure everything runs smoothly for you!