Question

How can I deposit a physical check into my Quickbooks Cash bank account?

Forum|Forum|5 years ago
April 17, 2021
9 replies
99 views

No text available

QuickBooks Online

Level 9

Thanks for coming by today, @grahappa.

I'll share the steps on how you can deposit your check to your QuickBooks account. All you have to do is follow the steps below.

Go to +New.
Select Bank deposit.
Scroll towards the Add funds to this deposit section.
In the Account drop-down, choose your QuickBooks Cash account. Then, enter the check number from the Ref No. field and the Amount.
Click Save and New. See the attached screenshot below.

After taking care of your checks, start reconciling your bank. Need help doing it? Check out this guide: Reconcile an account in QuickBooks Online.

If you need help with other banking tasks, click this link to go to our general baking topics with articles.

I can still offer my help if you have questions with QuickBooks Online or your payroll service. Just leave them in the reply section below and I'll be there for you.

G

grahappaAuthor

I don't think I have communicated my question clearly enough. I not asking how to entry a deposit into the ledger of my QB, instead I'm asking how to ACTUALLY deposit he check into my account. I understand there are no physical branches to the QB Cash account so how do I DEPOSIT THE FUNDS?

LieraMarie_A

Level 8

Thanks for getting back to us, @grahappa.

The only way to put the money into your QuickBooks Cash account is by depositing the to your bank. Then, transfer it to your Cash account. You may need to set up an account you already linked for online banking a second time for QuickBooks Cash.

Here's how:

Go to the Cash Flow menu.
In the QuickBooks Cash section, select Transfer money.
Select Transfer in. You won't transfer money yet, we just need to start the connection.
Follow the onscreen instructions.
Enter the bank's name and select a type in the Account Type field. Then select Next.
Enter your info in the Account number and Routing number fields. Then select Next.
When you're ready to connect, select Sounds good.

QuickBooks will send two small deposits to the account within the next 3 days. After you get the confirmation email, come back to QuickBooks to verify the transactions.

Select the verify link in the email. Or sign in to QuickBooks Online, go to the Cash Flow menu, and select Verify bank. Note: Some banks don't require verification. Instead, you can just select Add to connect your bank.
Enter the two deposit amounts sent from QuickBooks. The order doesn't matter.
When you're ready, select Confirm.

Once done, you can transfer your money into your Cash account.

Go to the Cash Flow menu.
In the QuickBooks Cash section, select Transfer money.
Select Transfer in.
In the From field, select (+). Then select your connected bank account.
In the To field, select your QuickBooks Cash account.
Enter the amount you want to transfer.
When you're ready, select Finalize transfer.

For more info on managing your Cash account and much more, you can check out the following articles:

I'm always here if you need any more help moving your money in and out of your QuickBooks Cash account.

M

magnoliabirch

Hey Quickbooks Cash Product Team - I'd like to use the Quickbooks Cash bank account and close my other bank accounts, but not being able to make mobile deposits for physical checks is a deal-breaker.

This is the first banking service I have run into that doesn't offer mobile check deposit capability which has been standard for many years. Please add this as a high priority to your feature list.

This is just another reason why I feel Quickbooks is anything but that.

M

MrPM

QuickBooks Why am I being forced to use a different account to make cash and check deposits. I had to jump through hoops this week to make a deposit. I had to deposit a check to my other corporate bank I was glad I had not closed. Then I withdrew cash thinking I could deposit at the Allpoint ATM. That was not the case. Even though Allpoint accepts deposits, the quickbooks account is restricted and will not allow me to make a deposit. Then I called and the person that answered from India told me to go to any bank and make a deposit. (I don't believe that advice is correct) I was skeptical and so I asked if there any other way. He said you can reload your card at any CVS or Walmart. I went to CVS to reload $1000. The lady said the limit is $500 but yes you can do that. Being fed up and wasting too much of my time I did the reload. It ended up costing me $4.95 for each cash reload, nearly $10

To sum things up. I am dissapointed that a company such as Intuit can't use a better service than Greendot to offer a bank account.

I am an accountant and up to now love all your services. This service is great while you receive electronic payments. The deposit services that are lacking almost makes it so tedious that I am not going to talk my clients into using your bank services.

Choose a better service than Greendot prepaid cards. There are many services out there that are much better than that.

Terribly disappointed accountant

T

TClarensau

Wow. This is ridiculous that Quickbooks can't deposit a check into a BANK ACCOUNT! This is seriously the only reason I switched to Quickbooks. I guess it's time to cancel.

Speechless

This feature is coming very soon!

It is now referenced in QBO's blog:

QuickBooks Cash is now QuickBooks Checking: The business bank account for fast payments, high-yield savings, and seamless accounting - QuickBooks (intuit.com)

Mobile Check Deposit: Mobile check deposit⁹ gives small businesses the ability to accept checks from customers or vendors and deposit those funds into their account seamlessly. Mobile check deposit will begin rolling out to eligible QuickBooks Checking customers in the coming weeks.

E

ELLESS1

Can you please say more about when Mobile Banking will be available, and who is an eligible customer?

P

Pavao123

seriously! make mobile banking please!!

J

JWTT3ch

Hey Intuit,

Where is my Mobile Check Deposit you promised back in 2020. Its been two years not weeks like you said it would be. Your suggestions to deposit my checks into my bank are not a solution because you are my bank. Get this fixed!!!

Mobile Check Deposit: Mobile check deposit⁹ gives small businesses the ability to accept checks from customers or vendors and deposit those funds into their account seamlessly. Mobile check deposit will begin rolling out to eligible QuickBooks Checking customers in the coming weeks.

9Mobile check deposit: Offering coming soon. Limited availability.

https://quickbooks.intuit.com/r/news/quickbooks-cash-the-high-interest-rate-small-business-account-that-works-with-quickbooks-to-speed-up-money-movement-and-automatically-track-finances/

2

2ndc

We don’t have any other bank for our business. We signed up for the quickbooks account because we thought it would service all our needs. And we NEED to be able to deposit physical paper checks. Please tell me this option has been added or will be added very soon. I would hate to have wasted time and money on Quickbooks for nothing. 99% of our business is commercial real estate companies. Which means paper checks from 99% of our clients.

P

Photogal95

Yes the mobile deposit is here but there is a limit so it will not work with most Real Estate business'

B

bill92

I do not see the option to deposit a paper check. I have set up QB Checking. Is there a lagtime between the approved QB Checking setup / approval, and the paper check deposit option becoming available to me?

Bill

A

A Roman

So to deposit physical checks in QuickBooks what you have to do is , go to your merchant Intuit account, which is attached to your QuickBooks online account, from the home page look at the bottom right box that says ( processing tools) click on check transactions and the box for you to fill in the check information will pop up, and click the (I have signed authorization) box , because having a signed physical check written out to your company is a signed authorization document. E-check fee's do apply

Hope this helps anyone

Sign up

Login with SSO

Let's get you signed in

Login with SSO