How to record bank transactions for NSF payroll checks that clear later?

I appreciate you for providing detailed context, hruff. I understand that it is essential to handle these returned checks properly to keep your books accurate. Let me guide you through the correct steps.

For the NSF payroll checks that initially didn’t clear your bank, you can exclude those transactions from the bank feeds because they don’t reflect cleared activity.

Also,  since you've mentioned that you're unable to match these entries, please know that there are several reasons why QuickBooks fail to match entries in such cases:

• The amount differs due to fees or discounts.
• You need to match multiple payments deposited as a group.

With this in mind, we can use the Find Match tool. Using this tool will provide a list of all recorded transactions, allowing you to manually search for and select the original paycheck generated.

To use it, here's how:

1. On your Bank transactions page, select the tile of your bank.
2. Select the payroll check transaction, then click Match.
3. On the Find other matches page, select the payroll transaction created during the initial payroll run.
4. If there are fees associated with it, you can click the If needed, resolve the difference dropdown.
5. Once done, click Match.

I appreciate your for sharing your feedback on the recent changes. Please know that we're committed to supporting your workflow. If there are specific updates impacting your process, don't hesitate to let us know so we can provide additional guidance.

You're always welcome to reply to this post if you have other concerns.