how does the accts payable flow? we record the bill and then use bill payment when we write the check. but when the check clears the bank how do the 2 sink?

@aseiberlich-trea 

The bill payment is automatically tied to the bill when you pay the bill.  From an accounting standpoint (other than doing the bank rec), it doesn't matter when the check clears the bank.  If you're asking how your bank feed ties to the bill payment, QB will match the cleared check to the bill payment when your bank transactions are downloaded, and you can confirm the match.  

When the check or payment clears the bank, QuickBooks Online (QBO) matches it with the bill payment you already recorded. If it finds a match, the transaction is linked to avoid duplicates, ensuring your records stay accurate, @aseiberlich-trea.

When the check or payment clears your bank, it shows up in the bank feed in QBO. It will automatically match the cleared bank transaction with the bill payment you previously recorded. If QBO matches the transaction, it removes the transaction from the For Review tab in the bank feed, marking it as matched and reconciled. Otherwise, you can manually find the corresponding payment and create the match.

You can then reconcile your account to ensure that cleared checks, payments, and expenses match your bank statement.

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We're always here to answer any queries about money movement. You can leave comments below.