can one employee have multiple vacation policies

Hi, LDO. You are completely on the right track with your idea. While QuickBooks Online Payroll is designed to support only one active policy per specific category for an individual employee, you can easily bypass this limitation by utilizing the Paid Time Off (PTO) category for your Safety Reward (SV) while keeping the Vacation category for your standard hourly accruals.

By separating the policies into these two distinct categories, your employees will be able to view both their standard Vacation balance and their Safety Reward (PTO) balance directly in their QuickBooks Workforce app. When they are ready to request time off, the app's workflow will provide a selection where they can simply choose either their Vacation or Safety Reward code.

To ensure both policies appear correctly as options on QuickBooks Time timesheets and reports, you will need to use the Payroll Item Mapping Tool. This tool connects your time-off codes in QuickBooks Time directly to the pay types in your payroll, keeping all of your data seamlessly synced.

For the Safety Reward to be given out randomly at your discretion, you should set the new PTO policy's accrual method to leave the accrual rate at zero. This prevents the system from automatically adding hours. Whenever an employee earns the reward, you can just go into their employee profile and manually update their current balance to "gift" them the hours. Because the hours sit in that accessible PTO bucket, the employee can request to take them whenever they choose.

To get this fully functioning, you will need to set this up in both modules. First, create and define the new PTO policy in the Payroll module. After that is saved, head over to QuickBooks Time and use the Payroll Item Mapping Tool to map the new time-off code to your payroll item.

If you need any more help navigating these steps, please feel free to reply. Have a wonderful day!