Change the number of pay periods

Welcome to the Community space, @Tneary33.

Yes, you can create multiple pay schedules in QuickBooks Online to handle different groups of employees. Here’s how you can set up a new one for your 20-pay-period employees and assign it to them:

1. Navigate to My apps on the left menu.
2. Select Employees under the Payroll section.
3. Select an employee and click Edit on the Employment details.
4. Click the Pay schedule and choose Add a pay schedule.
5. Select a Pay frequency. Since a 20-period schedule isn't a standard option, you can select Every other week or Twice a month option, as it provides the correct number of pay periods over 10 months.
6. Enter the first pay period end date and the pay date, then click Save.

After you've created the new schedule, you can assign it to the correct employees:

1. Go back to the Employees tab.
2. Select an employee who needs to be on the new 20-period schedule.
3. Under Employment details, click Edit.
4. In the Pay schedule dropdown menu, select the new added schedule.
5. Click Save. (Note: You'll want to adjust their pay rate to be their yearly salary divided by 20 so they are paid correctly throughout the school year).

For detailed information, kindly visit this article: Set up and manage payroll schedules.

Feel free to leave a comment if you have more questions about setting up pay schedules.