How do I add a manual payroll check to an employee's earnings

Thank you for reaching out to the Community, @Leejoh.

Certainly, it is possible to input tax deductions manually in QB Online without subscribing to the QB Payroll service. Allow me to show you how to enter tax deductions manually in QB Online without utilizing the QuickBooks Payroll service.

To begin, you need to create an expense account from your chart of accounts. Make sure to select the following Expense account types:

• Payroll Expenses: Wages

• Payroll Expenses: Taxes

Next, you will need to create the following liability accounts. Choose these specific Liabilities account types:

• Payroll Liabilities: Federal Taxes (941/944)

• Payroll Liabilities: Federal Unemployment (940)

• Payroll Liabilities: [State] SUI/ETT

• Payroll Liabilities: [State] PIT/SDI

Once done, you’ll need to create a journal entry.

1. Obtain the payroll pay stubs or a payroll report from your payroll service for your employees.

2. Click on + New.

3. Choose Journal Entry.

4. Input the paycheck date in the Journal date field.

5. If you wish to record the paycheck number, type it into the Journal no. field.

You can utilize the information from your payroll report to generate the journal entry. If you have paid multiple employees during the pay period, you have the option to consolidate the totals of all their paychecks into a single journal entry. Alternatively, if you need to itemize the details, you can create individual journal entries for each employee.

Furthermore, to learn more about subscribing to our payroll services, you can refer to these articles to assist you with your tasks:

• Create and run your payroll.

• Print or reprint paychecks and pay stubs.

You can ask follow-up questions about QuickBooks Online Tax Deductions. The Community is always ready to help you, and you can also submit new questions if you need anything else. Stay safe!