Question

How do I find copies of all forms 941 filed last year?

Forum|Forum|3 years ago
February 28, 2023
2 replies
181 views

quickbooks only shows one archived form from the last quarter of 2022. I need all 4 to file a worker comp audit.

QuickBooks Online

QuickBooks Team

I appreciate you for reviewing your archived tax forms, @Jason11_2. I'm here to help you find the 941 forms filed in QuickBooks Online so you can file a worker's comp audit immediately.

To start, let's access your QuickBooks account using a private browser. This step disables the cache from saving your browsing history, which also affects its performance. Here are the keyboard shortcuts:

Google Chrome: Ctrl + Shift + N
MS Edge and Firefox: Ctrl + Shift + P
Safari: Command + Shift + N

Once done, let's follow the steps below to view your Form 941 and ensure you've selected the correct filter:

Go to Taxes, then Payroll Tax.
Under Forms, select Quarterly Forms or View and Print Archived Forms to see the archived ones from prior periods.
Tap the 941 link.
Click Preview, then download the form in PDF format or print it.

See these snippets below for your reference:

If this works, you’ll need to clear the browser's cache. By doing this, it’ll remove the built-up cache in your default browser, so you can start with a clean slate. You can also use other supported browsers as alternatives.

If you're still unable to see all of them, I'd suggest getting in touch with our QuickBooks Online Support. They can pull up your account and help you get the other quarter of your 941 forms.

See this article for more information about viewing tax payments and tax forms: Access payroll tax forms and tax payments.

You'll want to read about filing federal forms in QuickBooks Online. These will provide you with tips on how to file them before their due dates as well as managing differences:

Let me know if you have any other concerns about locating payroll forms in QuickBooks. I'm always here to help. Have a great day ahead.

S

Silas1234

Hi. I need help!! I too need Quarterly reports for my workers Comp audit. I have spent a totally of five hours with desktop pro to get these reports with no luck. My company had to transition over to Quickbooks online from desktop pro 2021 and I no longer can get access to these payroll reports. Customer service people passes the buck to someone else and has jumped ship 3 times leaving me stranded again, who does this. All I need is access to my previous desktop to get these reports. Someone please help me.

Bryan_M

QuickBooks Team

Hello there, @Silas1234. I can see how challenging it was for you to access your QuickBooks Desktop (QBDT) payroll reports and move them to QuickBooks Online (QBO).

We appreciate your efforts in finding ways to achieve your goal. Allow me to help you this time.

Before anything else, please know that last May 31, 2024, the QBDT Pro 2021 version was discontinued.

This means the access to live support, Online Backup and Banking, and other services was also stopped. You can read this article for more information: QuickBooks Desktop service discontinuation policy.

However, if your QBDT Pro is still active, I'd like to know if you encountered any errors opening your account. If so, we can run Quick Fix My Program from the QuickBooks Tools Hub to resolve common errors.

Here's how:

Close QuickBooks.
Download the most recent version (1.6.0.5) of the QuickBooks Tool Hub. Also, we recommend using the Tool Hub on Windows 10, 64-bit.
Place the file where you can easily access it. If you've installed it before, find out which version you have by clicking the Home tab. It's visible on the bottom part.
Open the file (QuickBooksToolHub.exe) and follow the onscreen steps to install and agree to the terms and conditions.
Once done, click the icon twice on your Windows desktop to open the tool hub. Or search for it on your computer if you can't find it.

Check out this article for detailed info: QuickBooks Desktop won't open.

Once you open the account, let's acquire your previously filed tax forms.

Moreover, migrating company files from QBDT to QBO has an exact process to include all employee tax info. Feel free to check this article for more details: Move your QuickBooks Desktop file to QuickBooks Online.

Also, you can read this article to learn what data are transferrable from QBDT to QBO: Learn how features and data move from QuickBooks Desktop to QuickBooks Online.

If you've already done those procedures, I recommend contacting our support again to get an update about the case you raised. You can click this link to contact us without logging in to your QBDT account: QuickBooks Support.

Additionally, you might want to know if you migrated the correct data in QBO via a report. Feel free to visit this article: Run reports in QuickBooks Online.

Don't hesitate to return here if you have additional questions about acquiring data from QBDT and move it to QBO. We'll be willing to lend a hand. Keep safe always.

W

Whoadeb

That's great information, but where do I find them in QBDT?

Thanks much!

S

SirielJeaB

Moderator

@Whoadeb, we are always eager to give you the accurate assistance you require. I appreciate you visiting our Community forum frequently. I'll help you locate the 941 forms filed in QuickBooks Desktop (QBDT).

It is easy to track your payroll forms in QBDT, Whoadeb. It's my pleasure to show you how:

Select the Employees menu, then click Payroll Center.
Go to the File Forms page.
Under Filing History, select the Saved Filings tab.

You may want to visit this article to read the information on the latest payroll update: Get latest payroll news and updates in QuickBooks Desktop Payroll.

Please don't hesitate to come back again if you need further help with your payroll forms or any QuickBooks-related concerns. We'd be more than happy to assist you 24/7. Have a nice day!

M

Mmfarris

How do I access archived reports that go back farther than a year?

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