Is it possible to edit Box 12, Form W-2 for a 403b retirement plan in Quickbooks Online?

You're correct that boxes 12DD and 12FF in QuickBooks Online (QBO) can be edited to reflect the health plan amount on W-2 forms, Finsecmnbc.

However, know that the code E for box 12 isn't editable and is automatically generated by QBO when you've set up a 403 retirement plan in your employees' information and are running payroll with it. To set up this retirement plan, you can follow the steps below:

1. Go to the Payroll page of your QBO account.
2. Navigate to the Employees section, then choose your employee.
3. In Deductions & contributions, click Edit.
4. Select + Add deduction/contribution.
5. Select Retirement Plans in the Deduction/contribution type ▼dropdown.
6. For Type, select the 403b retirement plan.
7. Enter the name of the provider or plan in the Description field (this will appear on your paycheck).
8. Complete the remaining fields.
9. Once done, click Save.
   
   
   

Meanwhile, kindly note that the W-2 forms can be available starting January 1, 2026.

Let us know if you have any other questions about QBO W-2 forms.

Hi, Finsecmnbc.

Just checking in to see if the information about W-2 forms we shared was helpful to you.

Let us know if everything is now working as expected or if you’re experiencing any problems. We’ll be glad to assist further if needed.