Question

Ran payroll. Need to add additional hours to correct error

Forum|Forum|2 years ago
December 13, 2023
5 replies
80 views

Ran payroll and made error in hours for PTO. Need to pay employee for 13 hours PTO that were omitted

QuickBooks Online

C

CharleneMaeF

QuickBooks Team

I understand the importance of running the payroll accurately, especially in reporting, annemere7924.

I got you covered in paying the underpayment for your employee in QuickBooks Online.

We can create an additional paycheck for the 13 hours. It can be done by creating an unscheduled payroll.

Beforehand, please know that you can create unscheduled checks for the current pay period back to pay periods dating 6 months ago. You can't create a check with a date in the past.

Here's how:

Go to the Payroll menu, then select Employees.
Choose Run payroll.
Find the employee you want to pay.
Enter employee compensation, including any salary adjustments, vacation or sick hours, and other pay types.
Confirm the pay period and check date, then click Preview Payroll
After that, review the details, then hit Submit payroll.

To learn more about creating unscheduled payroll, please see this link: Create Unscheduled Payroll Check.

If you need additional assistance while processing your payroll checks, just leave a comment below. I'll be sure to get back to you.

K

klantz1

What if you haven't submitted payroll. I know you can change the hours but what do you need to do when you are using the time entry system for job costing? Should you unapprove and then add the additional hours then re-approve the total hours? Then go back to the created paycheck and add the new additional hours? Or is there a better way?

Thanks

KT

R

ReymondO

Moderator

Thanks for joining the thread, @klantz1. Allow me to share some steps to correct your employee time entries and submit your paycheck.

What you've mentioned is correct. If you haven't submitted payroll, you can simply unapproved the time entry and edit it to correct the hours. Let me show you how:

Go to the Time menu and select Time entries.
Look for the employee time entry, then click Unapprove.
Select Unapprove and unlock time.
Click the time entry, then select Edit.
Make any necessary corrections and click Save.
Once done, you'll be back to the Time entries section of the employee. Select the Approve time drop-down list.
Choose Approve time and click Approve and lock time.

When you're done, you can create your paychecks and send your payroll in QuickBooks.

Moreover, you can run various payroll reports in QBO Payroll to view useful info about your business and employees.

If you have any follow-up questions about adding or correcting employees' hours, post them again to the thread. We'll be here to help.

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