Why does the social security number get rejected when entering a new employee?

Are you sure it's a Social Security number from a Social Security card, not a Taxpayer ID card? They're different.

Your new employee might have provided an invalid social security number, which is why QuickBooks rejected it, finance. I'll share further information about this and guide you in verifying the data so you can successfully set up your worker's profile.

Your employee may have given you an Individual Tax Identification Number (ITIN) instead of their Social Security Number (SSN). It's only available to residents and non-US citizens who aren't eligible for U.S. employment and need identification for other tax purposes. It starts with a "9" and is formatted like a social security number (NNN-NN-NNN).

To ensure you're entering a correct SSN, I'd recommend authenticating it on the Social Security Number Verification Service page.

After you've validated the number, continue adding your new employee to QuickBooks Payroll.

Once everything is all set, run your payroll to pay your employees on time.

Stay in touch if you have additional payroll concerns or questions about managing employees in QuickBooks Payroll. We'll jump right back to make sure you're taken care of. Have a good one.