Write off Ex-employee advance in QB Desktop

Good day kelper62,

Thanks for reaching out to the QuickBooks Community! I will be delighted to assist you. To answer your question, you could write off the uncollected $540.00 loan balance using a General Journal Entry. This method clears the asset from your balance sheet and moves the loss to an expense account. However, I strongly recommend consulting your accountant for guidance with the posting accounts. They'll know whether this needs to show up on the employee's W-2 or any other tax document. 

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Let me know if you have additional questions or concerns. My team and I are here ready to help. Thank you.