How to record vacation pay out on salaried employee and accrued vacation

It's nice to have you in the Community, rrtokai,

I'd be glad to show you on how to record vacation payout in QuickBooks Online.

To start, you’ll have to enter the employees accrued hours when you create their paycheques. Then, the total vacation hours will be deducted.

If you have not setup the vacation pay. Here’s what you'll need to do:

1. Click the Gear icon at the top.
2. Click on Payroll Settings.
3. Click the Vacation/Sick/PTO link below the Payroll and Services section.
4. In the Vacation and Sick Leave Policies box, click Create.
5. In the Category drop-down, select Vacation, enter a Description, select the Accrual Frequency, and then enter the Hours earned per year and the Maximum available hours.
6. Click OK.

Once done, run the payroll paying the accrued vacation, here's how:

1. Click Employees in the left navigation menu.
2. Click Run Payroll.
3. Enter all other pay types and the vacation hours.
4. Select Preview payroll and make sure to review vacation hours.
5. Click on Submit payroll.

To know more about this process, you can check below articles:

• How to manage employee and contractor vacation pay
• How to calculate vacation pay out for employee's final pay cheque

For future help, you can read these articles:

• Which pay types earn vacation?
• Payroll taxes and forms

Keep me posted on how things go, rrtokai. I am more than happy to help you.