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February 28, 2026
Question

Can I link a billable expense to a invoice after the in voice has been generated?

  • February 28, 2026
  • 1 reply
  • 2 views

I sometimes have to invoice before receiving a bill. How can I add the billable expense to my invoice once I have received a bill?

1 reply

RazzieE
QuickBooks Team
February 28, 2026

Hi there, @janie9. Yes, you can still add a billable expense to an invoice even if you created the invoice before the bill came in.

 

When you enter the bill and mark it as billable to the customer, it will appear as an unbilled charge that you can add to the existing invoice.

 

To add it:

 

  1. Open the invoice you want to add the billable expense to.
  2. Select Manage, then choose Suggestions.
  3. Review the Suggested transactions and click add to link the billable expense.

 

If you have follow-up questions, please don't hesitate to click the Reply button.