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July 2, 2025
Question

When matching check transactions, how do I get QBO to offer ONLY Bill Payments in the amount of the check, not a list of all open invoices of that amount?

  • July 2, 2025
  • 1 reply
  • 0 views
We issue many many checks in the same amount with scores of open invoices. I am getting "10 possible matches" and 9 are open invoices, which we will never match to a check transaction. This long list of open invoices is really bogging down our matching process. How to we toggle off showing open invoices as a possible match?

    1 reply

    QuickBooks Team
    July 3, 2025

    You can filter the date and use the Filter by option during matching to show only Bill Payments, howard.

     

    Please know that when transactions like expenses or checks are brought into Bank Feeds, QuickBooks Online (QBO) will automatically display transactions that match their characteristics, such as bills, bill payments, or related expenses.

     

    Here's how you can filter it:

     

    1. Set a date range close to the check transaction date.
    2. Click the Filter by dropdown and choose Bill Payments to focus only on relevant payment transactions.

     

    This will refine your options and make it easier to locate the correct Bill Payment.

     

    Get back to us if you have further questions about QuickBooks.