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QuickBooks Team
July 8, 2026

You can record your purchases in one of two ways. If you paid for the purchase immediately, you should record it as an Expense. However, if you received a supplier invoice and will make the payment at a later date, you should enter it as a Bill.

 

To record a bill, follow these steps:

 

  1. Go to + Create and select Bill.
  2. From the Supplier dropdown, choose your supplier.
  3. From the Terms dropdown, select when the payment is due.
  4. Enter the Bill date, Due date, and Bill no. exactly as they appear on the physical bill.
  5. In the Category details section, enter the transaction information, Amount, and any applicable tax.
  6. When finished, click Save and close.

 

Let us know if you need anything else.