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1 reply

QuickBooks Team
July 8, 2026

You can enter a supplier invoice as a bill. You can record your purchases as an expense if you paid immediately, or as a bill if payment will be made later.

 

To record a bill, follow these steps:

 

  1. Go to + Create and select Bill.
  2. From the Supplier dropdown, choose a supplier.
  3. From the Terms dropdown, select when the vendor expects payment.
  4. Enter the Bill dateDue date, and Bill no. exactly as they appear on the physical bill.
  5. In the Category details section, enter the transaction information.
  6. Enter the Amount and any applicable tax.
  7. When finished, click Save and close.

 

If the purchase was paid immediately, you can enter it as an expense. If the purchase is to be paid later, follow the steps above.

 

Let us know if you need anything else.