Unallocate a supplier payment

Hello, sharonmcnulty.

Unallocating a supplier payment is easy to do in QuickBooks Online. I'll show you a step-by-step process on how it's done. 

You can unallocate the supplier payment by editing the Bill Payment transaction. Here's how: 

1. Go to Expenses, then click the Suppliers tab.
2. Open the supplier's profile.
3. Under the Transaction List section, find and open the Bill Payment transaction. 
4. Uncheck the bill under Outstanding Transactions.
5. Click Save and close. 

Doing this will open the bill and the system will mark it as overdue. This will also create a vendor credit in the form of an open payment transaction. 

You can reallocate the payment to other bills. Simply open it again, then choose the other bills under the Outstanding Transactions section. 
 

If you're looking to reallocate Cheque or Expense payment, you'll want to open either transaction. Change the supplier under the Payee drop-down menu, then click Save and close. 

This will change the records on your books and might mess up your numbers. I'd recommend consulting with an accountant before doing this, especially if the payments are in a closed accounting period. 

That said, you can run a number of reports for suppliers and expenses. You'll want to go to the Reports menu, then scroll down to Expenses and suppliers. If you need help pulling up a report, you can visit these articles here.

You can click the Reply button if you have other questions regarding QuickBooks Online. I'm also willing to answer any other concerns regarding suppliers and expenses.