Why Payroll expenses is showing not specified in Report “Expenses by Supplier Summary”. Can you please explain me how to record payroll expense in correct way

Hi there, usersyedkhawar11.

It could be the Payroll expenses were not assigned to a specific employee or supplier name. That's why these transactions are showing as not specified in the Expenses by Supplier Summary report. I've attached some screenshots to serve as a visual reference.

I suggest creating a journal entry in QuickBooks Online. This is a good way to record the accounting information for your payroll expense. While doing this, I'd recommend consulting an accountant for guidance so your account stays accurate.

Here's how:

1. Click the + New icon.
2. Select Journal Entry.
3. Under Date, select the paycheque(s) date.
4. (Optional) Input Entry # for the journal entry.
5. For Debit and Credit accounts, Debit expense account used to track gross wages ($4,055.00) and Debit expense account used to track Employer Contribution (eg. CPF, EPF etc.) ($251.41). Then, Credit Bank account payroll is deducted from. ($4306.41).
6. Hit Make Recurring.
7. Enter a memorable Template Name and set Template Type to Unscheduled. Then, click Save Template.
8. Hit Save.

For additional information, you can click this article: Recording payroll transactions manually.

Please also refer to this article on how to view all transactions for a specific supplier and how to manage their information in QuickBooks: View supplier transactions.

I'm always here if you need more help with your transactions. Keep safe and have a wonderful day!