We are closing the company but we will need to retain the company records. How do we do this?

Hi there, finance161.

It's nice to see you posting your concern in the QuickBooks Community. I'll provide some details about closing your company and retaining the records.

You can run the Profit and Loss and the Balance Sheet reports. Then export them to Excel. This way, you're able to review and get your company data. This provides financial records to see how much you've made, identify issues, and check for discrepancies.

Here's how:

1. Click Reports at the left pane.
2. Search and open and the Profit and Loss report or Balance Sheet in the search bar.
3. Make sure the Profit for the Year figure matches the balance of the Profit and Loss report.
4. Check other reports as needed.
5. At the top right of each report, click on the Export icon's drop-down arrow beside the Print icon.

For additional information, you can check this article for additional reference: How to export QuickBooks Online reports to Excel.

In addition, once you've close your company or canceled your QuickBooks subscription, your data will be available in read-only access for 1 year from the cancellation date. As long as you're within the read-only access period of your canceled account, you'll still be able to export your data. 

Feel free to leave a comment below if you have any other questions about exporting QBO transactions. Have a good one!