Can I pay from an equity account for a business expense, without creating a journal entry?

Hi JB154,

Thanks for posting in the Community!

Is the business expense to be paid from a business account and needs to be reimbursed?  If so, you can either use the journal entry or create an expense transaction to record the payment.

You can check this the steps below to record the payment. Here's how:

1. Click on the + New button, select Expense or Cheque.
2. Click on Payee from the drop down menu.
3. Select a Bank Account, Cash Account or Credit Card you used to make the purchase/expense.
4. In the Category details, select the equity account from drop down menu to select a tax category.
5. Enter the Amount of the expense.
6. Click on Save and close or Save and new.

To reimburse the company:

1. Click on + New, click on Bank Deposit.
2. Click on the Account field and select the Account to add to reimbursement.
3. Select a Date.
4. Under Add funds to this deposit, select Received from and fill out the fields.
5. Click on Save and close or Save and new.

To learn more about business and personal funds, check this link for comprehensive details Mixing business and personal funds.

Send us a reply if you have more questions about your QuickBooks Online account. I'll be around to help you. Have a great rest of the day!