Question

How can I get the memo line to print on a check?

Forum|Forum|2 years ago
October 5, 2023
3 replies
127 views

Paying bills and printing checks. How can I get the memo line to print on checks?

QuickBooks Online

Level 3

With using the Search bar at the top of ANY page here in the community to find answers to most questions. In doing so, I was able to find a thread that talks about the way to get the memo line to print.

https://quickbooks.intuit.com/learn-support/en-us/reports-and-accounting/when-entering-bills-in-qbo-how-can-i-get-info-to-print-on-the/01/608017#M80182

Q

QueenC

Moderator

I'd be glad to assist you in making sure the memo field will be included when printing your checks in QuickBooks Online, @Canes.

In QuickBooks Online, the ability to include memos on printed checks is just as easy as it's originally made to be printed together with it. We just have to make sure that we've entered the text we'd like to appear.

On the other hand, if you're referring to the bill payment check, please know that it's currently unavailable in QuickBooks Online. However, you don't have to worry as we've prepared a workaround you can utilize which is to manually enter the memo and I'd love to include the complete process for your convenience:

First, let's open the bill:

Go to the Expenses menu then select Expenses.
Open the bill you want to print then take note of the memo or copy it.
Hit Save and close.

Now when you're ready to pay the bill and print the payment check,

Hit on the +New icon then select Pay bills.
Select the bill by hitting on the checkmark box.
Ensure that the amounts are correct then select Save and print.
In the Print Checks screen, select the Bill Payment (Check).
Scroll down to the Memo field and type the memo we've taken note of earlier.
Select Print check then hit on Preview and print.
Review the information. When ready, select Print.

Additionally, I've prepared an article you can always refer to in case you encounter printing issues when you encounter the most common printing issues: Fix QuickBooks Online printing issues on browsers for Windows.

Let me know if there's anything else you need by leaving a comment below. It's my priority to ensure that you'll be able to include the memo field when printing checks in QuickBooks Online. I'll be willing to lend a hand. Have a wonderful day.

N

nb76

These instructions don't work because there is no longer a "save and print" option. Why is this very basic function so difficult to achieve?

A

Adam_Yule

This is such a joke. Intuit obviously doesn't care enough about their customers to make such a simple change in their product. Shame on you Intuit!

D

Dee125

If you're like me & enter bills then print multiple checks at the same time, QB Online prints what's in the Bill no. box as a memo on the check STUB. Unfortunately, there is not a lot of room for information. This does NOT print on the check memo line on the face of the check.

1. Go to New (on the left column) & then choose Bill under the Vendors column.

2. Once you choose your vendor, you'll see the Bill Date, Due Date & the Bill No. box. all on the same row. Type in that small box what you want as your memo.

3. When you print your checks, it will appear on the stub under Reference. (not on the face of the check)

Now, if you are only printing 1 check at a time & don't want to enter a bill for that check, you can:

1. Go to New (on the left column), then choose Check under the Vendors column.

2. Select your Payee & enter all of the information. If you enter a memo in the Memo box, that will print on the face of the check.

3. Save & Close (there is no Save and Print option at this point).

4. This takes you to the bank register. Choose the check to be printed.

5. At the bottom of your screen, choose Print Check. On the Print Checks screen, choose Preview and Print.

I hope this helps (at least until Intuit figures a way to do it).

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