Question

I use SSN not EIN number for my 1099'sThe numbers are formatted differently.How do I change the format to account for SSN?

Forum|Forum|2 years ago
January 6, 2024
5 replies
44 views

No text available

QuickBooks Online

Level 9

Hello there, laurajimvio.

I've got steps to ensure you can change and enter the Social Security Number (SSN) into QuickBooks Online for your 1099's.

Please know that the Social Security Numbers are formatted in XXX-XX-XXXX, while Employer Tax ID numbers are XX-XXXXXXX. That said, the details that show on the 1099 depend on the business account information you set up.

I recommend entering your SSN in the company settings. This way, the number will just auto-populate when you prepare or print 1099 forms.

Here’s how:

Go to the Gear icon.
Click the Accounts and Settings tab.
Choose the Company bar and tap the Company name section.
Select SSN and enter the SS number in the field provided.
Click Save, and then Done.

I’ve added these resources to guide you through preparing and filing your taxes:

If you need further help or clarification about the SSN topic, please let me know in the comment section below. I'm always here to help when you need additional assistance, laurajimvio. Keep safe.

L

lauranharrisonsd

I'm curious if this worked for you. Because I keep updating the SSN format in the company set up and when I go to the 1099's is says the EIN format is required.

G

GebelAlainaM

QuickBooks Team

Thanks for joining the thread, lauran.

Let me share additional details about entering Employer ID Numbers (EIN) and SSN Social Security numbers (SSN) in QuickBooks Online (QBO).

In QuickBooks, the EIN should be entered in the company profile, not the SSN, since SSN is required for employees and contractors.

The IRS assigns Employer ID Numbers, also known as Federal Tax Identification Numbers, to business entities. In general, the IRS uses EINs to track payroll tax liabilities and payments.

On the other hand, employees must have a valid Social Security number for payroll. This info goes on your employees' W-2s and oftentimes times State Unemployment Insurance tax forms.

Check out these articles for more details about SSN and EIN in QuickBooks:

Here's how to update EIN:

Go to the Gear icon, then Account and Settings.
Select Company, then Edit icon in the Company name section.
From the EIN section, select and enter the EIN.
Also, If you can’t edit the Company name, Legal name, or EIN, or you see Error -7000, edit your company info in your payments and payroll accounts first.
Then click Save and Done.

For reference, here's an article for you: Change your business name, contact info, or EIN in QuickBooks Online.

To modify SSN:

Go to Payroll, then select Employees.
Select your employee.
From Personal Info, click Edit.
Next to the Social Security number, select View/Edit to update the info.
When finished, select Save.

You may visit this article for details: Correct your employee's Social Security number.

Moreover, you can refer to my colleague's response about the SSN and EIN format.

You'll want to visit this link to learn more about the 1099 forms and how to prepare for the upcoming tax season: Get answers to your 1099 questions.

Tag me in the comment section if you have follow-up questions. I'm always here to help you.

L

lgrbook

I am having the same problem with another Intuit product. I am using Turbotax Home and Business quickemployerforms.intuit.com to file 1099's. Have used for years with no problems. They decided to change the software this year and it is not a good product. Several clunky issues with the software just getting the information entered but I finally got it done. I have used it for EIN companies submitting 1099's and sole proprietors using TIN submitting 1099's for years in the past. This new software brought in all my data from the old software and nothing has changed. I submitted for efiling both EIN and TIN submitters. All the EIN submissions were accepted. All the TIN subsubmissions were rejected. The email that I got was standard language like it was something to do with the individuals receiving the 1099's data was incorrect. But that same data has been used for years in the past without issues. Also they did not just reject one or two people, they rejected ALL 1099's submitted under the two sole proprietorships that were efiled. I went in and checked the information for each submitter and each individual and the data is correct.

Some of these individuals were also listed in EIN companies to get 1099's and they were accepted!!!! But if that name was under a TIN company, they were rejected. That tells me that there is a glitch in the new software where it is rejecting TIN submitters. Sole Proprietors. When I view the PDF of these 1099's under the sole proprietors, they have the correct formatting. So that cannot be the issue. I have reached out to Turbotax support and even though the support person really tried all her avenues to figure out what is the problem, she was unable to. I can find no support articles out there for this 1099 issue with quickemployerintuit.com software. I am stuck. I efiled these back in the middle of January but because the IRS doesn't accept anything until later in January you are hindered by the lack of time to get this problem solved and efile again!! So thankfully my two companies that are TIN filers have less than 10 forms so I will have to resort to filing paper forms for them if this doesn't get solved. I have sent numerous feedbacks on Turbotax 1099 efiling new software. But my experience from years and years in Intuit products since 1995 shows that I don't see anything being fixed from my suggestions. I don't know of anything else I can do.

S

SKerr2

SHAME ON YOU, QUICKBOOKS! NOT SO QUICK! You were notified of this problem 3 weeks ago and have yet to offer a resolution with 1099s due NOW. I sure as hell hope you plan to absorb all the late fees and costs associated with now having to file late rushing around to try and find a store that actually has paper 1099s, much less any left at this stage of the game. Further, contractors have to wait to their receive 1099s to file OR will have to AMEND a filing?! Get your act together and find a fix - like YESTERDAY.

How do I fix this

QuickBooks Team

Hello there, @Shyeida123.

Can you tell us more about your query? Are you trying to modify your company's EIN? If so, we'll gladly write down the steps to get you going:

Access your QuickBooks Online company.
On the top-right corner, Gear icon and select Account and Settings.
Select Company, then Edit icon in the Company name section.
From the EIN section, select and enter the EIN. If you can’t edit the Company name, Legal name, or EIN, or you see Error -7000, edit your company info in your payments and payroll accounts first.
Click Save and Done.

For more details, you can visit this page: Change your business name, contact info, or EIN in QuickBooks Online.

In case you can't get through this or encounter an error when performing the steps provided. We recommend contacting our Customer Care Team so they can check on your end and determine the root cause of the problem. Refer to this article for more information: QuickBooks Online Support.

We also encourage checking these articles to help you in preparing and filing your taxes:

We're always here to help you out if you have any follow-up questions about EIN or SSN inside QuickBooks. Keep safe.

K

Kenny R

We all see that you still aren't listening... This is sad and extremely unprofessional.

QuickBooks Team

Welcome to the Community, @Romedogbaby.

Thanks for sharing the photo. However, to ensure that I'll be providing the correct resolution, could you please tell me more about the photo? Any additional information would help.

Looking forward to hearing from you. Have a good one.

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