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4 replies

F
FateCandylaneTQuickBooks Team
QuickBooks Team
August 16, 2025
Yes, QuickBooks Online (QBO) can show the quantity available after sales orders, Nelsonhorning6.
 
You can navigate to the Products and Services page and view the Qty on Hand column to see the available items remaining. To do that:
 
  1. In your QBO account, go to My Apps.
  2. Click on the Sales & Get Paid dropdown and select Products & Services.
  3. Then, check on the Qty on Hand column.
 
 
Alternatively, you can also run an Inventory Valuation Detail report for detailed information.
 
  1. Navigate to Reports and enter Inventory Valuation Detail.
  2. From the report, you can view the available items from the Qty on Hand column.
  3. You can also customize the report to filter a specific item or data.
 
 
Additionally, you'll want to seek additional guidance from our QuickBooks Live Expert Assisted team to help you manage sales items and provide assistance in keeping track of your overall transactions.
 
Let me know below for any additional questions.
N
nelsonhorning6Author
August 16, 2025

So, i understand how to view how many are on hand like that, however, I would like for it to show me if there are items on sales order, and not yet invoiced.....

That qty on hand, doesn't reflect any that are not yet invoiced

EduardA
EduardAQuickBooks Team
QuickBooks Team
August 16, 2025

Hi Nelson,

You can run the Open Sales Order by Item report to view items on sales orders that haven't been invoiced.
 

Please be aware that this report is currently in beta, so access may not be available to all users.

Here's how to access it:
 

  1. Go to Reports.
  2. Select Standard reports.
  3. Enter Open Sales Order by Item in the report search box.


If you’re unable to access the report, you can manually retrieve a list of all items from the Sales orders section.

Here's how:

 

  1. Navigate to My Apps and select Sales & Get Paid.
  2. Click on Sales orders.
  3. Locate the items marked Not invoiced in the Payment Status column.
  4. In the Action column of the item, click the dropdown arrow next to Edit, select Print, and save the file to your computer.

     

You can always get back to this thread if you have any additional questions.

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