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August 27, 2025
Question

Rep. created PO when creating quotes for customers. She merged it to an invoice. Can I correct this on the P&L as its under purchases?

  • August 27, 2025
  • 1 reply
  • 10 views

These PO's should have been estimates

1 reply

QuickBooks Team
August 27, 2025

A Purchase Order (PO) and an Estimate are non-posting transactions that do not impact the Profit & Loss (P&L), @123145746718982.

 

A PO is meant to track orders placed with vendors for goods or services, while an Estimate is used for customer quotes and proposals.

 

To correct the P&L recording, delete the PO and the associated Bill.

 

Here's how:

 

  1. From the left-hand navigation panel, go to My Apps.
  2. Navigate to the Expenses tab and select Vendors.
  3. Find the vendor associated with the transaction.
  4. From the Transaction List tab, locate and open the Bill that was created from the PO and press the View/Edit drop-down to select Delete.
  5. Now, locate the original Purchase Order and delete it using the same method.

 

Next, recreate the transaction using an estimate for your customer. Once approved, convert the estimate into an invoice to properly record revenue.

 

Let us know if you need any further assistance. We're here to help.