Vendor also set up in Other Names List but name typed differently OBO

I recognize the relevance of merging the two accounts to your business using QuickBooks Online (QBO), @postit.

To merge two vendor lists, you need to move all the data from one list into the other while making the duplicate list inactive. This will help you keep your vendor lists clean and make bookkeeping much easier. It is important to ensure that both lists have the same details and are not connected to online banking.

Before you continue, make sure you’re in the Accountant's view. If you're merging accounts that have reconciliation reports, save those reports first. The account being merged may not keep the reconciliation history. The transactions remain on the merged account and stay reconciled.

Here's how:

1. Go to Settings and then select Chart of Accounts. Find the account you want to keep. Then, select the dropdown ▼ in the Action column and then Edit.
2. Note the Save account under (Account Type), Tax form section (Detail Type), and Account name (Name) of the account. These must be the same between the accounts you want to merge.
3. Check if the account is a subaccount or a parent account. The names of subaccounts are indented in the Name column of the Chart of Accounts list. If it is, note the parent account it's tied to.

You have all the info you need for the account you want to keep. Now let's handle the duplicate:

1. Go back to the Chart of accounts. Find the duplicate account (the one you won't keep). Then, select the dropdown ▼ in the Action column and then Edit.
2. Change the Account name (Name), and Tax form section (Detail Type) so the duplicate account's info exactly matches the account you want to keep. If you need to make this a subaccount, keep in mind:

• If you're merging two parent accounts, make sure they don’t have any sub-accounts.
• If you're merging two subaccounts, make sure they both have the same parent account.
• If only one is a subaccount, change the Save account under (Account Type) to exactly match the other parent account so it becomes a parent account.

When you're ready, select Save, and then Yes, merge accounts.

This merges the two accounts so you end up with one. QuickBooks moves past transactions from the duplicate to the account you want to keep.

Merging customer profiles requires you to delete one manually. This ensures you can move data to the customer profile you want to keep. Learn more about how to merge your duplicate customers.

Merge duplicate vendors

Keep in mind that merging vendor profiles is permanent. You can't undo this later on.

1. Go to Expenses, then select Vendors. Find and open the vendor profile you want to keep. Then select Edit. Note the Company name and Vendor display name. 
2. Go back to the Vendors tab. Find and open the vendor you don't want to keep. Then select Edit. Change the display name to make it identical to the vendor you're merging it with. Select Save, then Yes to confirm.

In addition, you can check on how to Reconcile an account in QuickBooks Online.

Stay in touch if you have other concerns about merging your vendor list in your QuickBooks Online account. I'll be around to answer. Keep safe!