Can I add contractors cash payments for 2025

Hello, caringcompanionsbcs.

Yes, you can easily record your contractors’ cash payments for 2025, even for months before you started using QuickBooks Online (QBO), by entering them as backdated checks.

The simplest way is to use the Pay Contractor feature, which will record the payment and ensure it appears on your contractor’s 2025 Form 1099s.
 

Before you can record payments, you’ll need to create a Contractor profile and set up their W-9. Just click the Add Contractor button on the Contractors page. You can either send the form for them to complete by checking the box to email it, or you can enter their name, address, and W-9 tax information (SSN or EIN) yourself.
 

Once the profile is complete, you can proceed with recording the payments. You’ll need to record each payment separately using its actual payment date to ensure your records stay accurate and organized.

Here's how:

1. In QBO, navigate to the Contractors page under Payroll.
2. Click the Pay Contractor button.
3. Enter the Bank account and the Pay date.
   
   
   
   
4. Check the box for the Contractor you paid.
5. Choose the appropriate Expense account and fill in the Amount. Contact your accountant if you are unsure which account to use.
   
   
   
   
6. Select Preview, then click Submit.

You can also record these payments using the Write Check feature, which functions just like the Pay Contractor option. For detailed, step-by-step instructions, refer to this article: Pay a contractor with a paper check.
 

If you have any other questions or need more help, don’t hesitate to reach out.