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September 16, 2025
Question

Customer Refund Deposited but Customer Balance is not Zero

  • September 16, 2025
  • 1 reply
  • 9 views

Our customer made an overpayment on an invoice. We refunded the difference amount. My transaction list is as follows:

 

Invoice: Corrected amount of $384.30

Payment: Overpayment of $385.20 ($0.90 credit)

Refund: $ -0.90

Deposit: Overpayment amount $ -385.20

Deposit: Refund amount $0.90

 

I know I am missing a step, but I cannot figure it out. How do I finish this so my customer balance is back at 0?

1 reply

Moderator
September 16, 2025

Thanks for becoming a part of the Community, ECS-Inc.

 

To verify my understanding, which account was your customer's payment deposited into? If it wasn't deposited to the Undeposited Funds account, it could result in double income and a negative balance for your customer.

 

Once I have this information I'll be able to do further research on my end.

 

I've also included a detailed resource about working with refunds which may come in handy moving forward: Void or refund customer payments

 

I'll be looking forward to your reply. Have an awesome Tuesday!