What is QuickBooks Payments? A Mini Guide

Getting paid should be the easiest part of running your business, not the most stressful. If you already use QuickBooks to manage your invoices and accounts, QuickBooks Payments helps you get paid faster, more securely, mobile friendly, and with less admin.

Here’s everything you need to know.

What Is QuickBooks Payments?

QuickBooks Payments is a built-in payments solution that allows businesses to accept customers to pay you directly from your invoice.

With both Pay by Bank and Pay by Card, customers can pay easily and securely. Because it’s fully integrated into QuickBooks, payments are automatically recorded and matched to the correct invoice.

Ready to get paid faster? Start accepting payments with QuickBooks today.

How Does QuickBooks Payments Work?

It’s designed to be simple:

1. You create and send an invoice in QuickBooks.
2. Your customer receives the invoice with a “Pay Now” button.
3. They choose their preferred payment method (card or bank transfer).
4. The payment is processed securely.
5. The invoice is automatically marked as paid in QuickBooks.

You get paid, and your books update themselves.

What Payment Methods Can You Accept?

• Pay by Bank offers a fixed fee of 1% + VAT, cap £4, perfect for high-value invoices.

• Pay by Card offers a transparent fee of 1.2% + 20p exc VAT, you can give your customers the payment method they know and use.
  

This flexibility makes it easier for customers to pay in the way that suits them best which can help reduce delays. Learn how to start accepting online payments.

Why Businesses Use QuickBooks Payments

1. Faster Payments: Adding online payment options to invoices can reduce the time it takes to get paid. Customers can pay immediately instead of arranging manual transfers.
2. Automatic Reconciliation: When a payment is made, QuickBooks automatically matches it to the correct invoice and updates your records. This saves time on manual admin each month.
3. Mobile-friendly: Give your customers fast, mobile-friendly payment options on invoices. 
4. Security & control: Payments and customer data are protected with enhanced security measures, giving you peace of mind.

Already using QuickBooks? Turn on Payments to start getting paid faster with less admin.Check out our help article for everything you need to get started.