QuickBooks Q&A

When my customers place an order we create a sales order until order is ready to invoice. We invoice per shipment so sales orders can have multiple invoice and a sales order can be open for months or years. There can also be multiple item codes and prices per s.o, not just one lump sum price. Sometimes a customer pays a deposit at the beginning of the order and wants an invoice for it. Example: customer orders $30,000 of product and pays $5,000 up front for deposit..  How does that get entered in QB so that at the end of the invoicing we see what is remaining to pay? On the s.o if I add an item code for the deposit I can invoice that but then how do I decrease the total $$ remaining on the s.o? I also want to be able to look at the s.o or the open s.o report and see the dollar amount outstanding so I can budget based on future invoicing. I want to see that I only have $25,000 in upcoming receivables, not $30,000 

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I have picked up a small customer in the US and I am in Canada what is the best way to get paid?

When I enter a payment and put something in the memo field how do I get that to show up on the printed receipt?  I have QuickBooks desktop

Is there a way for vendors/suppliers to email their invoices/bills directly to our QuickBooks Online Account?

I paid my payroll tax payment in QBO but the payment did not pull through in my bank ledger.  Even when I do a search for the payment amount, the transaction does not show up anywhere in QBO.  Previous month payments have.

My HST for last quarter was a credit of $131.66CR but upon re-assessment an amount of $51.42 was transferred to my payroll account, adjusting the credit to $80.24.  The adjustment was made on the day I paid the payroll balance of $51.42. I normally use the customer payment window to receive the credit via a Rec. Gen. - Receivable account but the credit is lower than the amount listed.  How do I adjust this in QB Desktop?

My Auto-Add rules are correctly being applied, but are not automatically adding to the books. What is going on? This is happening across multiple files.

i accidently created 2 credit card accounts on qb... i only need one. want to move the expenses that are in the one... to the other so i can remove the account

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How do I turn of sound in quickbooks, but still have sound on desktop tower?

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When I try and inactivate the square accounts QBO is giving me an error message saying they are needed in an automated workflow.

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What catagory would things like light bulbs, outside lights small tools be catagorized as?  This is for a small restuarant / Brewery.  I currently have supplies catagory but it is inside COGS, should I form a different supplies as other expense? 

This affected my credit.

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The US Visa card has a correct ending balance in the Chart of Accounts and when I reconcile it but the amount on the Balance sheet is way out.  Does anyone know how to fix this?

How do I include a 2023 taxable benefit for an employer supplied vehicle on a 2023 T4 . The year 2023 is over,  How do I get this benefit for the entire year of 2023, on the 2023 T4 now?

Not referring to sales receipt. This is specifically for when customer pays off their invoice. Also, do not want to have to edit email every single time customers makes a payment.

We are home builders and received quote for lumber. Quote consists of invoice for each step and payment terms are net 30 from the date of delivery of the package. How can i record this, would like to keep track of each payment as they corresponds to the invoice for the delivery. I checked is similar to Progress invoice but in my case instead of creating an invoice i am making payments for similar invoice. Thanks

Sometimes I have a simple job that turns into a larger project so I'd like to add the stand alone estimate I prepared to project that I started after the initial estimate was sent in.Is there any way to do this without starting a new project and creating a new estimate inside it?

We use the payroll in QBO. We ran a payroll on Feb 29 and Mar 14 and the transactions are not posting to any GL accounts.