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January 27, 2026
Question

How can I have a location/project on my employees paid breaks (Workforce)?

  • January 27, 2026
  • 1 reply
  • 4 views

I use QuickBooks Online Advanced. My employees use Workforce to clock in and out while at a project site. When they clock in they select the Project/Location they are at. They have 30 minutes of paid break while at the project site. They clock in and out of their breaks. I cannot figure out how to have a location/project tied to their break. When they clock into their break there is actually a note that reads 'We only save location when you're clocked in'. The cost of their break should be applied to the project they are working on. It is a real pain to have to assign the project in their weekly time sheets. Any recommendations on how I can have the location when they are clocked into their break? Thank you.

1 reply

QuickBooks Team
January 27, 2026

Hi there, I appreciate you taking the time to explain how you’re using Workforce with projects and paid breaks.

 

QuickBooks Workforce does not associate project or location information with paid break time. The message “We only save location when you’re clocked in” reflects this design. Only the time when you are actively working retains project and location links, while breaks are recorded separately without this association. 

 

You may want to explore third‑party time-tracking apps that integrate with QuickBooks Online and support more advanced project tracking, including how breaks are handled. Visit this link to our QuickBooks App Store to see available apps and navigate to the CATEGORIES section to select an app that fits your business.

 

Our Community portal is always available to answer your questions and provide assistance. Please post or reply to this thread for prompt support.