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August 18, 2025
Question

Accounting for credit not paid from account

  • August 18, 2025
  • 8 replies
  • 47 views

Hello.  Recently we purchased some property and on the closing statement we received credit for property taxes paid.  However, these property taxes were paid by the sellers of the property before closing, not by us.  I need to account for everything on the closing statement to balance it all out, so how do I account for the property tax credit if we did not pay for it out of our business account?  Attached is the closing statement.  I need to account for the entire $109,483.13 transaction total - I have it all entered in QB Online but the only thing keeping me from balancing out is the credits mentioned that are in "red" on the attachment, that total $393.23. 

Thanks so much for any assistance provided!

 

8 replies

Rainflurry
Level 11
August 18, 2025

@Aaronc5150 

 

Disregard the $392.23.  It's not part of the $109,483.13. The two journal entries for the transaction should be:

 

1) The deposit:

 DebitCredit
Deposit (Asset)500.00 
     Cash 500.00

 

2) Closing:

 DebitCredit
Property (Fixed Asset)108,000.00 
Title & Escrow Charges1,458.13 
Recording Fee25.00 
     Deposit (Asset) 500.00
    Cash/Loan Payable 108,983.13
August 18, 2025

@Rainflurry  - you are awesome, thank you so much! Just one additional question - The "balance due from buyer" for $108,589.90, I had to cut a cashiers check out of the business account for that amount at closing.  Nothing from the journal entry above matches that amount to match to the bank transaction for that check - do I need to do something for that to match?

Rainflurry
Level 11
August 18, 2025

@Aaronc5150 

 

Doh!  Sorry, my mistake.  Add a credit line to the closing journal entry for $393.23 for Property Tax Expense and reduce the credit entry to cash by $393.23 to $108,589.90.  That will record a negative $393.23 Property Tax Expense, but when pay the annual(?) property taxes, the credit will reduce the tax expense by the portion of property taxes during the seller's ownership period leaving just your portion of the property tax expense.  Let me know if that makes sense.