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March 4, 2026
Question

Balance Sheet Errors - Long Term Liabilities

  • March 4, 2026
  • 1 reply
  • 9 views

I have taken over the books and there are some old mortgages on the Balance Sheet that have been paid in full.  It looks like only the payments have been posted so each account has a negative balance. None of the original loans were ever entered, just the payments. I don't know principal vs interest either. 

 

These are all from 2013-2022.

 

How can I clear them from the balance sheet?

1 reply

Level 8
March 4, 2026

Good afternoon, @bookeeping1011

 

Welcome to the Community! 

 

Your total assets should match your total liabilities on your Balance Sheet. If they don’t, we can help figure out how to fix it.

 

In addition, balance sheet reports can be tricky. It’s a good idea to ask your bookkeeper or accountant for help before you continue. If you don’t have one, we can help you find an accountant.

 

Before doing any of the actions below, please be sure to make a backup of your company file

 

  1. Run the report in accrual basis.
  2. Find the date when your balance sheet went out of balance.
  3. Find the transactions that are making your balance sheet out of balance
  4. Re-date the transactions
  5. Delete and reenter the transactions. 

 

For more details on how to do these steps properly, check out this guide: Fix a Balance Sheet that's out of balance

 

I hope this helps! Feel free to reach back out if you have any other questions or concerns. Take care!