Thanks for joining us here in the Community, @jason81. Yes, you can! You'll just have to enter the bill's number of hours and its rate in the Item details drop-down. I'll guide you on how to do it: Click the +New button then select Bill under the Vendors section.Enter the Vendor name, date of the bill, and other needed details.Fill out necessary information such as the quantity (QTY), Rate, etc. under the Item drop-down ▼ .Make sure to check the Billable field.Hit Save or Save and Close once done.Also, I'll be including some articles to learn more about how the bill works in QuickBooks Online such as how to pay and make it recurring. This way, you'll be able to manage your bills wisely: How to Pay a Bill.Make a Bill Recurring.Get back here in the Community if you need more assistance. I'd be glad to help you. Take care and have a great day!

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jason81

Question

Can QBO generate a vendor bill based on hours entered in "Weekly Timesheet?" Currently I have the service setup such that it has a cost and billable rate.

Forum|Forum|6 years ago
April 24, 2020
21 replies
73 views

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QuickBooks Online

ReyJohn_D

Moderator

Thanks for joining us here in the Community, @jason81.

Yes, you can! You'll just have to enter the bill's number of hours and its rate in the Item details drop-down. I'll guide you on how to do it:

Click the +New button then select Bill under the Vendors section.
Enter the Vendor name, date of the bill, and other needed details.
Fill out necessary information such as the quantity (QTY), Rate, etc. under the Item drop-down ▼ .
Make sure to check the Billable field.
Hit Save or Save and Close once done.

Also, I'll be including some articles to learn more about how the bill works in QuickBooks Online such as how to pay and make it recurring. This way, you'll be able to manage your bills wisely:

Get back here in the Community if you need more assistance. I'd be glad to help you. Take care and have a great day!

jason81Author

Hi ReyJon.

Yes, what you described is similar to my current workaround.

A bit more background, I'm running a maintenance company with a mix of employees and 1099 contractors. We keep track of all workers time in "Weekly Timesheets" and charge time to specific projects, make them as "Billable" and use specific services for each time section. Additionally, within the each 1099 contractor's vendor setup I have filled in their "Cost Rate" and "Billing Rate" with the appropriate values.

My question is, since QBO know how many hours each contractor has worked, which project they worked on, and how much they get paid per hour, why do I have to fill out a bill? Can/will QBO make it so that ours submitted to the timesheet can be linked into a bill? This would be similar to how "Billable Time" is added to customer invoices.

Thank you,

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