Is it possible to run a Detailed Profit and Loss statement with no activity

It depends on what version of QuickBooks Desktop you're using, @gangelo.

If you're using the Pro or the Premier versions, you can only restrict their access but they won't be able to see the Profit and Loss Detail report.

However, if you have the Enterprise version, you can create a "view-only" user so they won't be able to change or edit anything on the said report. 

Here's how:

1. Go to the Company menu at the top.
2.  Select Set Up Users and Password and then tap Set up Users.
3. Click Add User.
4.  Fill out the User Name, Password, and Confirm Password fields, and then click Next.
5. On the Access for user: (username) window, choose which area of QuickBooks the user has access to, and then pick Next.
6. If you choose Selected areas of QuickBooks, you can customize the restrictions for different areas of the company file for the newly created user by selecting No Access, or Selective Access.
7. Hit Finish when done.
   
   

For more details, feel free to browse this resource: QuickBooks Desktop User and Restrictions.

Also, you can customize your reports to personalize their info and formats. Then, you'll want to memorize them to save their current customization settings for easy access.


I'm always around to help for any QuickBooks concerns you may have. Take care and have a fantastic day.

Is it possible for Quickbooks Online?

While the Profit and Loss Detail report in QuickBooks Online doesn't have an option to include accounts with no activity, you can view them using the standard Profit and Loss report. Change the Show accounts with zero balances setting to All, and apply the changes. From there, you can click on any amount to drill down into the specific transaction details.

To set this up, you can follow these steps:

1. Navigate to Reports, choose Standard Reports, and click Profit and Loss.
2. Hit the Customize button.
3. Select the All option from the Show non-zero or active section.
4. Click the Apply changes button to save.
5. To check the details, click the amount for that specific transaction.

If you want someone to review this report, you can add them as a user and assign them a specific role.

To determine which role fits the user, please refer to this article: User roles and access rights.

Please let us know if you have any questions or require further assistance.