Removing Prepaid expenses from current reports that has been satisfied in previous years

Hello there, Wandellscottreal.

I appreciate the screenshot you’ve provided. That helps me understand what’s happening.

The reason those inactive accounts are still showing up on your reports is that they still have a balance. Marking an account as inactive just hides it from your day-to-day view. It doesn't actually remove the balance from your financial records. Since the money is still on the books, any report that looks at your full financial history will still include it.

To remove these old prepaid expenses from your reports, you’ll need to zero out the balance of that account. The way to do this in QuickBooks is by creating a Journal Entry (JE). Before you make the entry, I highly recommend consulting with an accountant to ensure it’s done correctly.

If you don’t have an accountant, you can find one here: Find an accountant or bookkeeper near you.

You’re always welcome to Reply if you have any other questions or concerns about QuickBooks.