Employee paid for an item from personal bank. I am reimbursing him through payroll. How do I enter the invoice he brought in for the item?

Hey there glen-hohkitchens,

It's always a pleasure to see new faces in the QuickBooks Community, Welcome! Thanks for reaching out to us here. QuickBooks Online is a dynamic program that helps keep your books balanced. I would be happy to provide some information.

In order to keep your books accurate, I suggest entering the item as an expense instead of an invoice. Here is a helpful guide that will provide the necessary steps to ensure you've entered the expense correctly. In addition, you'll find the steps on how to reimburse your employee.

 If you require further assistance, I recommend reaching out to the support team outside of the Community. They'll have the ability to do a screenshare with you and help guide you back to your QuickBooks goals. You can reach them by following one of these methods:

Schedule a Callback or start a Chat: click (?)Help in the upper right > type and enter "Contact support" into the QB Assistant > click Contact Us > explain your situation > click Let's Talk > choose Get a callback or Start a Chat.
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