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March 13, 2026
Question

How do I record a double tax payment in QB's Enterprise?

  • March 13, 2026
  • 1 reply
  • 7 views

We had two payments go out for the same withholding, one via check (in error) and one via ACH. How do I record this duplicate payment so I can also use it to credit future withholding payments as the state agency is not inclined to simply return the funds? We are QB's Desktop Enterprise. 

1 reply

Tori B
QuickBooks Team
March 13, 2026

Hey there, @RHurst.

 

Thanks for taking the time to reach out to the QuickBooks Community. I hope you're doing well today. 

 

In the past, we have seen users in similar situations use journal entries. 

 

For example, you could create a journal entry to debit the tax liability account and credit the bank account, or record the second payment as a check/ACH and debit a "Prepaid Taxes" or "Tax Receivable" asset account, rather than the payroll expense account, to track the credit balance.

 

However, before making any changes to your books, I recommend consulting with your accounting professional. Your accountant can advise the best way to handle the double tax payment. If you don't have an accountant, don't sweat it. You can find one here in our Resource Center

 

For more information about using journal entries, check out Create a journal entry in QuickBooks Desktop

 

Please don't hesitate to let me know if there is anything else I can assist you with. Take care!