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How do I fix an expense amount so it matches my bank transaction?

Forum|Forum|4 years ago
November 13, 2021
5 replies
23 views

Hi there. A receipt was uploaded in the incorrect amount, but was marked billable and the invoice has already gone out. I now have the bank transaction for the correct amount, but I cannot match them. What’s the easiest way to go about this?

QuickBooks Online

Best answer by katelynner

Fixing a mismatched expense amount

You don't need to delete anything here, just edit the expense so its amount lines up with your bank transaction.

Go to All apps, then Expenses & Bills, then Expense transactions.
Find the expense with the wrong amount and select View/Edit.
Update the Amount so it matches your bank transaction.
Select Save and close.

Once the amount matches, go back to your bank feed and match the transaction as usual.

Will this change the invoice you already sent?

If the expense was marked billable and already invoiced, keep in mind that changes you make here will affect any invoice you send your customer going forward.

To learn more: Enter and manage expenses in QuickBooks Online, Match your bank and credit card transactions

Still can't get the match to work after correcting the amount? Let us know and we'll take a closer look.

T

Trish_T

QuickBooks Team

Hi Tara40,

It's great to hear that you're taking advantage of the receipts feature to track, categorize and reconcile your transactions. When things like this happen, making it difficult to match your receipts based on the amount, QuickBooks Online has you covered. I'd be happy to assist you!

Here's how to edit the amount on the receipt so you can match the transaction:

1. From the +New button in the top left of the side menu, select Expense

2. Click on the circular arrow in the top left to view the history

3. Scroll down the list to View More

4. Locate the expense and open it

5. Ensure the Payment Account, Payment Date and Payment Method match the transaction

6. Edit the Amount

When finished, hit Save and Close

That's it! You'll see the transaction in your bank feed as a Match.

Thanks for being a part of the QuickBooks family! Take care and enjoy the rest of your day!

T

Tara40Author

Thank you! I just want to make sure if I correct the amount this way, it won’t alter the invoice that has already been sent out?

N

Nick K

Hi Tara40.

Thanks for reaching back out and I'd be happy to clarify this for you. If you just do the save and close option there will be no change or alteration to the invoice the customer has. If you choose the save and share or save and send it'll send a new updated copy of the invoice to your client.

If you have any questions let us know and we'd be happy to help.

katelynner

Answer

Community Manager

Fixing a mismatched expense amount

You don't need to delete anything here, just edit the expense so its amount lines up with your bank transaction.

Go to All apps, then Expenses & Bills, then Expense transactions.
Find the expense with the wrong amount and select View/Edit.
Update the Amount so it matches your bank transaction.
Select Save and close.

Once the amount matches, go back to your bank feed and match the transaction as usual.

Will this change the invoice you already sent?

If the expense was marked billable and already invoiced, keep in mind that changes you make here will affect any invoice you send your customer going forward.

To learn more: Enter and manage expenses in QuickBooks Online, Match your bank and credit card transactions

Still can't get the match to work after correcting the amount? Let us know and we'll take a closer look.

Fixing a mismatched expense amount

Will this change the invoice you already sent?

Fixing a mismatched expense amount

Will this change the invoice you already sent?

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