Growing your business

  One of the trickiest things in construction accounting is keeping costs cleanly separated across several active jobs at the same time — especially when the same crew, supplier, or piece of equipment is shared across projects.   What's your biggest challenge here? Some things we hear often:- Costs getting tagged to the wrong job (or no job at all)- Subcontractor invoices that span more than one project- Shared equipment costs that are hard to split- Not realising a job is over budget until it's too late How do you handle it, and what could QBO do better to help?  

  Labour is usually the biggest cost on any construction job, so getting it right in your books matters a lot. We're curious how construction businesses like yours are tracking it: • Are you using QuickBooks Time to clock in on site?• Do you use a different time-tracking app that connects to QBO?• Or do you enter timesheets manually at the end of the week?   What's working, what isn't, and is there anything you wish QBO did differently to make labour costing easier?  

  When you first started using QuickBooks Online for your construction business, what was the single thing that tripped you up most — something you wish someone had just told you from the start?   Maybe it was figuring out which plan you actually needed, getting Projects set up, understanding how billable expenses work, or something else entirely. Whatever it was, we'd love to hear it — your experience could save the next person a lot of head-scratching!    

Running a business comes with a lot of challenges, so let’s pause and celebrate your progress: big or small. What’s one win your business had this month? It could be: Landing a new customer Finishing a project Solving a problem that’s been hanging over you Or even just getting through a tough week   Share your win below and feel free to cheer on others too.

    Whether you’re brand new to the community or have been here a while, we’d love to get to know you and your business better.   This thread is a space for you to introduce yourself, share what you do, and connect with other business owners who might be on a similar journey.   If you’d like, tell us: Your business name What you offer One goal or challenge you’re currently working on Looking forward to reading and learning about the businesses in this community!  New to QuickBooks? If you’re within your first 90 days, you can take advantage of a free onboarding call to help you get set up the right way. Check if you're eligible here.  

My business has developed and grown over time and I've got a new logo and business name to support it. Please can you tell me how I change my logo, business name and email address to show up on my invoices? I go to edit my invoice template but when I change the logo, business name and email address it won't let me save my changes.

We have been running QB online version uk since 2018.  Every invoice we send out to customers has up to 5 attachments.  Every supplier invoice has a copy of the actual invoice attached.We have just started trading as a Ltd company so have had to get another QB.How do we extract all the data from our original QB's, for reference and for complying with HMRC keeping your documents for 7 years?.  We don't need to keep the original QB open once every one has paid. They are being treated as 2 separate companies.Any advice?

HiWe have 1500 subscribers.   I manage them via Excel sheets (!)  I now want to create a subscription system on my (bespoke) website then integrate payments with QB So users get alerted when subsription is up for renewal. I imagine the system automatically requests QB to generate an invoice and provides the user a link which they then pay.   Once payment is received QB needs to notify the website that payment has been made. The website then extends their subscription. I can do all the subscription development.  Is the rest achievable via the QB API? Can we also set up new customers in our website and have the same created in QB, so they are linked. Has anyone else done something similar? ThanksRob  

Hi I’m currently renting a studio from a third party which is an ongoing business expense. Me and my business partner are setting up a studio together which is a limited company would I still need to pay rent to my company or would I just stop paying rent and keep the rent of this new studio as an expense on this company?

how do i get my estimates list in date sent order ?rather than a-z - i have no options at all to filter or change this 

How do you manage inventory quantities when importing from ebay?I have multiple variations of various items and if I add stock to each of them my value would be ridiculous?TIA

Trying to run a report that will tell me which customers have bought a product/service so that I can then email them with specific offers relating to those that they have already bought. I have run a similar report before that gave me all of the customers contact info, but I now can't find or work out how I did that! Any help/tips would be great. Thanks, Russell

Hi all, Newbie here, please forgive my ignorance.I just opened my company, hired myself as Director on a NMW and got VAT registered. I'm now getting my salary plus dividends from the company as I'm told dividends are taxed less than a salary. So at the moment i have £950ppm (director salary) + £2000ppm (dividends), resulting in £2950ppm as total income.But what if I use the company money for personal purchases instead of giving myself dividends? Would this be more tax efficient? Assuming this is doable, is there anything I'm not allowed to purchase through the company? Do purchase need to be justified?Thank you all,Vincenzo

Hello!  If you are interested in learning about new ways to grow your business (customers, profit and finding more time for the stuff that matters), there is a great webinar taking place this week. It’s on Wednesday and is free, so all you need is an hour of your time - what have you got to lose!? If you’d like to register, just show your interest in the thread and I’ll send you the link. 

Does anyone have any recommendations for apps they have used to automate purchase invoice approvals? We don't use PO's but we want to automate the process for getting invoices approved, coded and on the system. We currently use a very manual process of emailing each invoice to the approver, sometimes this will be multiple approvers. We then save the invoice and the approval as separate PDF documents that are attached to relevant QB record. I can see 'Approvalmax' and 'Ezzybills' are available apps in the UK, but wondered if anyone has experience of these or can recommend something they use? Thanks

Hi all, I would like to send a newsletter about new products to my customers, Is there a way of collating emails from all my invoices ive sent in QB Self Employed?Paul

Will the QBooks Enterprise version (>5 users) be available in the UK?

I have a client wishing to transfer from Sage Accounting Plus to Quickbooks. Looking at the help topics it looks extremely complicated to carry out. Has anyone done this themselves and did it work?

Helpline customer service

  I’m one of the proud leaders of this amazing gathering place for entrepreneurs. But before this, a few years back, I was deep in the trenches of self-employment, just like you. In 2005, after hearing my pregnant friends complain about their impossible-to-swallow prenatal vitamins, I co-founded NutraBella, Inc. My business partner and I were determined to give women more palatable vitamin options, so we created the Bellybar.   I quickly realised that although I’d gone to business school and earned my MBA, I had a whole lot to learn about building, running and growing a business. My hard-earned degree had only partially prepared me for the complicated, non-stop, often overwhelming challenge of working for myself. Back then, I longed for an “instruction manual,” a curated list of things I needed to know right away to succeed as a small business owner.   Of course, there’s no single, right way to run a business, so no such manual exists. (If it did, everyone would be work

Hi there, I want to keep customer records in QB which include what products they have bought. I am selling through Woo Commerce and direct through PayPal and Stripe on other systems. To do this I am going to need to connect both PayPal and Stripe feeds. If I also use a Woo commerce connector, will I get duplicate entries? I am wondering the best way of organising this? Many thanks,Jenni

I have used QB online in the past for inventory management (wholesale company). However, I now run my own business as a property developer. Any help with how I found log purchase/sale of properties from an auction, also how to log expenses against it etc.

Accounting software(quick book) is not part of many universities  course unit also Entrepreneur lack knowledge and skills in business management and tax issues. according to my research,lack of skill in accounting soft ware result gap between job market requirement and graduate supply.  

I am part of a small charity, Quickbooks was provided to us by a trustee who was an accountant for a large charity accountants. She left the board and the company. Since August 19, over many many calls, I have managed to get Master Admin control, but I cannot do everything I should be able to, it's just not working.I cannot talk to a competent techie or supervisor, I have to go through call handlers, wasting mine and their time, they just do not have the skills or authority to get the job done. My case has been closed yet again without full resolution. I tried to escalate the issue two weeks ago, today I have been asked if I wish to escalate again, IT SHOULD HAVE HAPPENED TWO WEEKS AGO.I have not received competent support for 6 months, poor call handlers do their best but obviously are not effectively supervised or supported. Dont get QB if you expect prompt and competent service.

  When it comes to getting customers to stick around, Todd Eby knows what it takes. This self-described “anti-consultant” launched in 2016 to help small businesses get big results. Now, after nearly 25 years in the customer success space, Todd has plenty of practical, effective tips on how to build a loyal client base.   Why you should focus on return customers When you work for yourself, you spend a lot of time thinking about how to get new customers through the door. But Todd reminds us getting existing clients to stick around is just as important as finding new ones—and not just because it’s more cost-effective. “Retention matters as much, if not more, than acquisition, so make sure it’s a focus.”   “Don’t assume your business will be successful just because you’re acquiring new customers. If you can’t keep bringing them back, you’re more likely to fail.” When you’re solely focused on the acquisition, eventually you’ll reach market saturation, and bringing in new bus