Is there a way to reconcile federal payroll taxes that have been paid outside of quickbooks?

Yes, you can reconcile federal payroll taxes paid outside of QuickBooks Online (QBO) by manually recording the payments, hmohanley. This process ensures that the system recognizes the taxes you’ve remitted to the Canada Revenue Agency (CRA).

Here's how to do it:

1. Navigate to the Taxes, then select Payroll tax.
2. Scroll down and click the Record tax payments.
3. Enter the details of the tax payment you made outside of QuickBooks, including the date, amount, and tax type.
4. Select Mark paid, then select Done.

For more details, you can check this article: Record tax payments made outside of QuickBooks Online Payroll.

Since you've already entered prior tax history, I recommend double-checking the amounts and filing dates to ensure they match what was reported to the CRA. This can help prevent discrepancies and ensure QuickBooks accurately reflects your records.

Although you don’t have employees on the payroll, QuickBooks may still be calculating taxes if there are previously active payroll schedules or employee settings in the system. Please review your payroll setup to ensure all payroll schedules are inactive and no future pay runs are set up, as these could trigger unnecessary tax accruals.

Once everything is corrected and recorded in QuickBooks, log in to your CRA account to ensure your remittance records match with QuickBooks. This will confirm that your liabilities have been fully reconciled for the periods you've addressed.

We are always here to assist you and answer any questions you may have in QuickBooks Online.