Non Profit - Grants & stipends

Hello,

I am treasurer of a non-profit advocacy global organization that has more than 140 geographic groups. The Global organization receives large grants and then our groups apply directly to us for smaller grants or stipends as we call them.  Then board decides on the amounts and recipients of the stipends and the group receives the funds from us as reimbursement if spent correctly and receipts presented.  I have to report all the transactions to the Original Grantor, the board of directors, and file FEC.   I stymied how to set this up. 

HELP  Any ideas? w