QuickBooks Q&A

Hello QB community, I've been wracking my brain trying to get this figured out in QB enterprise. We currently purchase an "assembly/kit" from a manufacturer that we "disassemble" in house and send off a portion of the assembly to have modifications done.  Once the modified item component(s) return(s), we reassemble it as a new item assembly for resale. There are a few issues that I'm having trying to get this setup how we need it.The initial assembly/kit purchased consists of sub assemblies A and B (B is sent out for modifications) and sub assembly A has sub-sub assemblies of C, D, E, F, and G. The modified assembly B has a charge associated with the modifying.We need to have an accurate pick list of the components of the various assemblies/kits for intake and for export of not only the component(s) to be modified but also for the export of the finished item assembly/kitWe are charged for the initial assembly on the whole so grouping would not get a correct COG

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We migrated from QB Desktop Enterprise to QB Online on July 1st. All of our inventory got pulled over to starting inventory values dated 6/30/25, which has caused a few issues but one very major one. We've noticed our Inventory account has gone increasingly negative and we've had Bills for Inventory items showing up in COGS, which is causing double expenses to our COGS. We've found the issue by looking at the Audit History for various bills. Bills with inventory items that are dated AFTER 6/30/25 are entering the system correctly - They increase Inventory Assets and Accounts Payable accounts, and are not expensed to COGS until a Sales Receipt or Invoice is completed. This is correct. However, any bills dated PRIOR to 6/30/25, if they are modified in any way (paid, closed, a memo/description is modified) and the bill is re-saved, QBO is automatically changing the account from Inventories to COGS. I believe this is happening because according to Quickbooks Online, our Inventory

I think I found a significant bug with Purchase Orders in QBO.  Can anyone replicate this?1) Create Purchase Order with Vendor "ABC" using Non-Inventory Item for $1,0002) Go to Bills and Select Vendor "ABC" - QBO automatically brings up the Open Purchase Order3) Select the Open Purchase Order and QBO automatically loads the correct Item in the Bill and links the PO4) Change the Amount in the Bill (partial fulfillment) to $750.  5) QBO automatically closes the PO even though $250 remains outstanding on the PO.6) I have tried every setting and change and this happens every time.Please help! This seems like a MAJOR bug - can't believe the system just closes out Open PO's. 

Why is the filters constantly moving?! Why can I remove filters I do not need? Before I could remove the unneeded filters for searches. Now it looks like I can remove them, I can only move them around?! This is so annoying!! Can this company PLEASE stop messing with things that were working JUST FINE!!! !!!!!

My main Business account has a year long gap in it

We have a vendor contract (non-inventory) and want to track the remaining budget for a project in QuickBooks Online. Can this be managed using a Purchase Order to track costs against subsequent vendor invoices, or is an upgrade for the Projects feature necessary for this functionality?

Hello! I have more than one problem...First, I somehow have FOUR Federal withholding lines for September's IRS USA payments rather than TWO as in every previous months (two employees). How do I delete all but the two I need?? (Marked as yellow in pic)Second, my QB IL unemployment insurance amounts do not match what my accountant paid to the state in quarter one & two of this calendar year. How do I reconcile these discrepancies? They took their numbers directly from my QB payroll reports. (most recent quarter marked in red in pic) Quarter three looks to be right on point.Thank you for any suggestions.

Does anyone have a copy of the quickbooks tool hub version 1.4 install file.

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Im not going to pay 1% when im doing 7 figures in sales. No freaking way

  Subject: Urgent: NYS-45 Form Update Still Missing in QuickBooks PayrollMessage:I’m a QuickBooks Payroll user and I’ve been waiting for the updated NYS-45 form for the March 2025 quarter. New York State released the updated specifications months ago, yet the form is still unavailable in QuickBooks.This delay is impacting my ability to file timely and accurately. I’ve already filed manually and have confirmation, but I rely on QuickBooks for compliance and recordkeeping.Can you confirm when the updated form will be available? If NYS has provided the specs, what’s causing the delay? Please escalate this to your tax compliance team.A manual workaround or export template would be appreciated in the meantime.

I use QBSE and will be closing my business down sometime before year end 2025. How do I retain critical information for future use and/or referral should the need arise. I don't want to incur the continuing monthly QBSE charge for a business that has been closed. Thanks in advance. 

When will the P&L Detail and P&L by Class reports be available in the Modern View? Seems so arbitrary that half the P&L reports are available in Modern View and half are not. This is a hassle because, for organizational purposes, we save our reports in Groups. For some reason I don't understand, a Group can only contain Classic reports or Modern reports, not both. So for a reporting package, we have to maintain duplicate report Groups - one containing the reports that are only available in Classic view, and another identical Group for reports available in Modern view. These are not exotic reports - what's the holdup?

We were with TSheets prior to Intuit buying them out. For the last couple years, the GPS went from spectacular with TSheets to absolute GARBAGE with Intuit. I cannot tell you how many times I've called or did the chat feature to figure out what is going on. Turns out Intuit decided to mess with TSheets, but didn't tell anyone they screwed it up. Rather they blame: The phone. The tower. The location. The server. The satellite. Absolutely anything and everything except themselves, where the TRUE blame lies. Intuit has made the GPS worthless.  Last month I called and asked for a credit since half our employees are not showing, even after: verifying latest app. Device Logs. Uninstall. Reinstall. Verify phone settings. and on and on. I was told we'd see a credit for July. Shocker! No credit. Today 5 of 9 employees are not showing. Called QB Time (again) and was told by this person that they cannot offer credits and gave me a link for a form - but the QB Time is NOT an op

Our company recently had an issue with fraudulent charges, resulting in several regular payments being returned. We pay many of our web-related charges through our PayPal account, and the money is automatically transferred from our bank to PayPal. Due to the fraud, a couple of those automatic transfers to PayPal have now been returned as ACH reversals. We use the PayPal Connector app and don't enter bills for the payments paid out of PayPal. I have no idea how to fix my PayPal account. My bank records every retry and return payment attempt, and my PayPal statement does not match what the bank shows. Can anyone suggest a fix for this mess?

I realized my routing on my quickbooks is incorrect, so I was told I needs to delete the checking account and delete the transactions in order to make the correction to my checking account.  The reason is I was trying to upload my pdf to qbdt file and it will not allow me to because the routing number is wrong.  It has the dummy number in there. So, how do I delete my transactions as well and can I make a copy beforehand to let me know where I put these items?  

nifty

Reactivate my account

This is the ultimate cheat sheet for the Form 941, the Employer’s Quarterly Federal Tax Return, and how QuickBooks Online Payroll helps you manage it.   The 941 Basics What it is: The Form 941 is how you report and pay federal income tax, Social Security tax, and Medicare tax withheld from employee checks (plus your employer match). Key Quarterly Deadlines: Q1 (Jan-Mar): April 30 Q2 (Apr-Jun): July 31 Q3 (Jul-Sep): October 31 Q4 (Oct-Dec): January 31 Critical: Set Up Automatic Filing The best way to handle the 941 is to turn on automation. Go to Settings Gear Icon → Payroll Settings. In Taxes and Forms, choose Automate Taxes and Forms. Click Save. Must-Do Setup Tasks After turning on automation, check the Automate Taxes widget on your Payroll Overview to complete these mandatory steps: Bank Connection: Provide your business and principal officer details (SSN, DOB) and bank info for tax payments. Tax Info: Enter your FEIN, Deposit Frequency, and Rates. E-sign Forms: The P

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I repeatedly invoice certain clients for the same list of services, so I use "duplicate invoice" to start the new invoice each time, and modify that accordingly. Since last week, the duplicate invoice function creates a new invoice that only has a single item from the previous invoice, regardless of how many items were in that invoice. I have tried logging in from multiple browsers (safari, chrome) and restarted the browsers as well as the computer, without any effect. This issue appeared last year at some point, and then resolved itself a while later, but it has not resolved itself this time.

Tomorrow is our first paydate, and I didn't realize that QB withdraws tax liabilities and uses that money until the tax payment is due, right?

When I add to opening Balance of Bank Than Show me to This Comment "These books are closed. Go to QuickBooks online from your browser to edit the transaction." Please